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Good morning and welcome to the Finance and Management

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Committee meeting of Tuesday, March 24th, 2025

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or 2, 2026.

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The time is now 9:31 a.m.
and this meeting may come to order.

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Before taking role, I will provide instructions

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on how to submit speaker cards for items on this agenda.

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If you're here with us in chamber would like to submit a speaker card, please fill one out
and turn one into myself or a clerk representative.

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No later than ten minutes after the start of this meeting.

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This meeting came to order at 9:31 a.m.,

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and this and speaker cards will no longer be accepted.

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After 9:41 a.m.
will now proceed with taking roll.

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Council members.
Brown. Oh.

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Sorry. One moment.

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Present.

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Ungar.
Here.
One present and chair.

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Ramachandran. Present.
Thank you. We have four members present before we begin.

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Chair, do you have any announcements at this time?

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Yes. We are

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changing the order of the items that will be heard.

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We will be starting with item number seven, the Q2 report.

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Moving to item four,

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the, citywide staffing report, then item five,

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the informational report
on the salary survey for job classes under 25 an hour.

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Then item three,

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which is amendment to the salary ordinance.

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And then finally item six, which is six, which is the P for

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his portfolio.
And I believe there is a change to item

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three and I will pass it to staff

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to explain it.

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Thank you. Chair on and around. And Brad Johnson, director of finance for item three, will be,

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removing the listed item

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one of parking administrator and delaying that to a future,

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discussion of the civil service and salary ordinance.

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So staff expect during that item to pull that particular element of it.

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But wanting to continue to move forward
with the placing administrator,

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the assistant director of Human Services, positions.

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Thank.

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Thank you. So, just to reiterate, we will be hearing the other two salary classifications,

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not, that part one that's listed here.

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Of course, folks
can still make public comment if they choose, but,

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that's not going to be voted on today.

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And that's, okay.

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Thank you. Just noting the changes made to the order of the agenda
to hear item seven, four, five, three and then six.

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Now proceeding with item number one,

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approval of the draft minutes from the committee meeting held on March 10th, 2026.

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And there are no speakers on this item.

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I'll entertain a motion.

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Move. Approval. Second.

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Thank you. We have a motion made by Council Member Brown, seconded
by Council Member Ungar,

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to accept the draft minutes from the committee meeting held on March 10th, 2026.

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Honorable Council members.
Brown I, Ungar I, Lang

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and Chair.
Ramachandran I thank you.

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Item number four passes with four eyes
to accept the draft minutes from March 10th, 2026.

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Reading in item two determination of Schedule,

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not standing Committee items
and we have no speakers on this item.

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Thank you. Is there anything from staff?

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Okay,
I will move the item.

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Thank you, thank you.
We have a motion made by Chair Ramachandran

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and seconded by Council Member Brown
to accept the determination of schedule

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about Standing Committee items as is on roll Council members.

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Brown I, Ungar I, Wang I and chair.

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Ramachandran I thank you.

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Item number two passes with four eyes to accept the determination
of schedule about Standing Committee items.

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Reading in item number seven.

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Receive an informational report on fiscal year 2025 to 26,

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second quarter revenues and exponentials

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results and year end estimates for the general purpose

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fund and select funds.
And we have two speakers that signed up to speak.

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Thank you
to staff at the presentation.

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Thank you. And up.
We do have a presentation.

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We'll get it started up.

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Staff can come to the podium please.
So I'll give you guys a little bit

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of background on this report. This is our second quarter revenue and expenditure report.

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As you are all aware, the city provides

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a quarterly revenue and expenditure
reports throughout the course of the fiscal year to provide

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updates on our revenues and expenditures.

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You can click over to report background. Please.
Would say.

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The context of this report is it will is in alignment

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with our consolidated fiscal policy
and will inform you

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on the status of our general purpose fund,

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along with some other significant funds over.

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And we do this over the course of the year.
The upshot of this report

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is the general purpose fund budget is holding steady.

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While we're a little bit under on revenues and expenditures,

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the budget is in alignment within 1% of what we expected.

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Our expectation is that we will be able to in this fiscal

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year, in roughly the same financial position

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we started with, which, if I can recall you all back to the Q4 report,

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after a lot of movement last fiscal year, we did end up

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in a positive position over the end of the Q4.

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And so I believe we will be able to maintain that position,

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with plus or -1% through the end of this fiscal year.

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I handed over to Joseph Sagara to go over our revenue results.

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Thank you, Director Johnson, through the chair.

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My name is Joseph Segura, principal budget
and management analyst in the Revenue Bureau.

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Through the second quarter of fiscal year 20 2526,

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we project that general purpose fund revenues will come in

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below the adjusted budget by about 59.9 million, or 7.1%.

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However, that comparison includes a planned use of fund

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balance to cover prior year carryforwards.

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If we set aside those One-Time Uses of Fund balance and focus

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only on the actual revenues, the shortfall is projected

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at just under 1% below budget.

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The shortfall is concentrated in a few major categories,

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which are property tax, sales tax and utility consumption tax.

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These are three of the city's largest revenue sources,

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so even small percentage changes
can have a noticeable impact on the overall budget.

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This slide completes the GG
revenue by category table, with the overall totals shown here

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excluding the anticipated one.
Use of fund balance revenues are projected

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to end the year about 7.4 million, or 0.94% below budget.

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And I'll go into each of the key drivers in more detail,

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starting with property tax.

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Property tax revenues projected at 312.3 million,

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which is about 10 million, or 3.1% below budget.

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Historically, property tax revenue has grown around

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6% annually over the past 20 years.

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Coming into this fiscal year, the city had already anticipated

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that property tax growth would slow compared to recent trends.

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The five year financial forecast in the budget assumes growth

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of about 3% for fiscal year 2526, assuming proportionally

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fewer property sales and corresponding reassessments.

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However, actual growth came in significantly

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lower than expected, with assessed taxable values

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increasing by less than 1% this year in the city.

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This was largely due to prop eight reductions,

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which temporarily allow for lower says values.

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When the market conditions decline,

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commercial properties
were affected the most.

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Utility consumption tax revenue was projected at 70.3 million,

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which is about 5.4 million, or 7.1% below budget.

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While the budget projected continued growth

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in utility rates through this fiscal year, rates have instead

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stabilized at a relatively high level

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following several years of increases

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over the past decade, the revenue
grew significantly, largely because of utility rates,

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especially, Electricity rates have been rising quickly.

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This year, however, rates have started to stabilize.

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According to the California Public Utility Commission 2025 Q4 report, the sharp increases

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in utility rates we saw in prior years have leveled off.

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As a result, revenue growth has also slowed.

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In fact, year to date collections
for utility consumption tax

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is slightly below last year's level through the Q2,

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and the year end estimate now aligns with last year's totals.

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Sales tax revenues projected at 81.2 million,

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which is about 3 million, or 3.6 below budget.

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This includes an estimated 21.8 million in measure

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A revenue which took effect in October of 2025

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and will be in effect for three quarters of this fiscal year.

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The most recent detailed data available through Q1

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shows that different sales tax categories were, on average,

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about 4.5% lower,

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than at the same time last year.
In terms of gross receipts,

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with the biggest declines projected in general, consumer

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goods and fuel and service stations.

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And I will now hand it off to the budget team

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who will present the expenditures.

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Daniel Mariano, a budget management
analyst, for a job purpose fund expenditures.

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They are currently projected to end the year $4.91 million over the adjusted budget.

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And over these next two slides,
that number will be broken down by department.

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A majority of departments are projected to end at FY 26

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under budget, with most of them having spent 50%

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or less of their adjusted budget through the second quarter,

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as shown on the right side of the slide,

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HR at the bottom, and a handful of other departments.

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As you can see on the next slide,

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are projected to overspend.
Unfortunately.

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Now, the primary reason for this projected overspending

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is due to the adjustment related to one time bonuses

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that were paid out to employees earlier this year,

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along with additional possible carryforwards.

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Now, however, without these adjustments,
all departments in the general purpose fund,

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what are projected to come in under budget.
So if restricted, looking at it on an operational basis,

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departments are still underspending with their budget.

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Pass it back to Director Johnson and finish off
the rest of the presentation.

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Absolutely.

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I want to highlight before Daniel moves off of that slide that, the your two largest departments

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and the general purpose fund, police and fire are both

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projected to be under budget.
That's not something we traditionally see.

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So I want to call that out.
That's not a small feat of achievement.

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And as Daniel mentioned, the key driver of overspending

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is the fact that we did issue one time bonuses entirely out of the general purpose fund,

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and we did not budget those departments

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to have bonuses from the general purpose fund.

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So you see, in some departments,
like public works or human resources,

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which are mostly not general purpose fund funded,

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they have this bonus expense, but no budget for it.

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They're coming out of the general purpose

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fund that out of their budget. But we have the resources to cover that from last year's,

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fund balance. So that's kind of an artifact
of this presentation, as Daniel mentioned.

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Aside from that, everyone would be under budget.

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Moving on to our fund balance.
And this is the takeaway slide.

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If you guys can recall back to last fiscal year, we ended just above, just below

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$17 million to the positive and your general purpose fund.

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We're expecting to close out this year
roughly 20 to the positive, roughly a $3 million bettering

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it's halfway through the fiscal year.
$3 million or $900 million is a very, very small margin.

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It's less than half a percent of that margin.

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So effectively,
your biggest takeaway on your general purpose fund is

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we are exactly where we thought we would be.

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Your budget is holding Pat again.

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You're a little low on little low on your departmental expenditures.

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Little low on revenues. Both are coming in.
But that's lining out

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and in in you about $3 million to the positive.

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We are maintaining compliance with our reserve policies.

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As you know we ended last year
with an intact emergency reserve.

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We remain intact for that.

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And we do not have any money in our rainy day fund,

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but we didn't have any last year. That has not changed.

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And we're in compliance with our Omers reserve policy as well.

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Use some other key funds that are notable here.

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We have some positive projected
balances across a number of fund sets,

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and we'll be addressing them as we come into our budget cycle and refine our projections.

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This affordable housing number is probably the one mostly of concern to us.

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I do think that we will cure this over the course of a couple of years.

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As we continue to generate revenue in the source.

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I'm not super overly concerned, but I do want to point this out

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to you in terms of its balances.

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And again, we're projected to be positive in your internal service funds

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moving forward. The city does continue to face some key pressures.

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I want to know that we have,

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continued increases in our CalPERS and health care

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and insurance costs.

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Federal government remains a source of uncertainty

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for us, both in terms of what they fund directly and the actions they take
and how those affect the economy.

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We have to consider that we need to, move into compliance

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with the restoring about measure moves.

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We have negative funds.
We have a ballot measure on this June's ballot,

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and we have significant deferred costs for equipment, facilities and technology.

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We have opportunities from last year to continue

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to build on revenue collection performance.

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One of the things that was not underperforming
this year was your business tax.

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And we continue to do well in terms of trying
to drive in that resource.

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We need to continue to focus on other resources

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within the general purpose Fund,
where we can continue to drive revenue improvement.

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We had a positive beginning position.
We did have a successful, access to bond market.

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And we have been pretty good
at maintaining spending discipline, as shown by

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if you remove out that sort of contribution

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of the one time bonuses, every department

238
00:16:37,568 --> 00:16:39,568
in the general purpose fund coming in under budget.

239
00:16:40,401 --> 00:16:42,401
With that, I will pause,

240
00:16:43,335 --> 00:16:45,335
and note again these key takeaways,

241
00:16:45,635 --> 00:16:47,635
but take any questions that you might have.

242
00:16:49,680 --> 00:16:51,702
Thank you.
Director Johnson and the entire finance team.

243
00:16:54,690 --> 00:16:56,690
I think this is a great indication that we're on our way

244
00:16:58,468 --> 00:17:00,468
to continue to be on stable footing.

245
00:17:01,869 --> 00:17:03,869
Less than half a percentage point plus or minus.

246
00:17:05,301 --> 00:17:08,134
And our general purpose fund is.
Seems very good news.

247
00:17:09,102 --> 00:17:11,102
And, you know, a big thanks to our revenue division

248
00:17:12,201 --> 00:17:14,201
in particular for working very hard to collect

249
00:17:17,169 --> 00:17:19,169
previously uncollected business taxes and to try to get as much revenues as possible.

250
00:17:21,168 --> 00:17:23,168
And I have just two questions.

251
00:17:23,401 --> 00:17:25,401
One about what are the realities?

252
00:17:25,668 --> 00:17:27,668
That's kind of outside the city of Oakland's control,

253
00:17:28,401 --> 00:17:30,401
which is primarily property taxes.

254
00:17:31,236 --> 00:17:33,236
Our other city is experiencing this as well in the region.

255
00:17:36,269 --> 00:17:38,269
Yes, absolutely. So what Jose mentioned in terms of prop eight reductions

256
00:17:39,301 --> 00:17:41,301
is a factor that you're seeing throughout

257
00:17:41,535 --> 00:17:43,535
Alameda County and the Bay area in general.

258
00:17:43,935 --> 00:17:45,935
As we all know, the office market has been

259
00:17:46,350 --> 00:17:48,350
one of the places where it's been harder hit come pandemic.

260
00:17:49,567 --> 00:17:52,236
Under California law,
a taxpayer has the ability, if they feel like they're paying

261
00:17:54,134 --> 00:17:56,134
above market value, to ask the assessor,

262
00:17:56,435 --> 00:17:58,435
who's an elected official, to reassess their,

263
00:17:59,680 --> 00:18:01,301
property tax down.
The assessor does key work,

264
00:18:02,702 --> 00:18:04,702
and makes that determination based on what they see.

265
00:18:05,100 --> 00:18:07,768
The market at whenever possible.
We do try to provide input whenever we can to mitigate that

266
00:18:09,902 --> 00:18:11,902
if it's going to be an impact to the city.

267
00:18:13,368 --> 00:18:15,368
But that is something we're seeing across the county.

268
00:18:15,868 --> 00:18:18,268
And across our region.
So it is not an Oakland specific factor.

269
00:18:20,135 --> 00:18:22,135
We do have the biggest downtown in Alameda County.

270
00:18:23,201 --> 00:18:26,102
So in terms of commercial properties,
we tend to be affected a little bit more compared

271
00:18:27,401 --> 00:18:29,401
to our other, compatriot cities in the county.

272
00:18:29,902 --> 00:18:32,201
But you would see a similar factor
happening in San Francisco

273
00:18:32,268 --> 00:18:34,868
and in Santa Clara County with San Jose.
That's not an unusual trend.

274
00:18:35,735 --> 00:18:37,735
The nice thing about prop eight reassessment is

275
00:18:38,268 --> 00:18:41,102
should the market take off again,
instead of growing 2% per year to get back to where they were,

276
00:18:44,302 --> 00:18:46,302
the assessor can reset them all in one go to that prior value.

277
00:18:48,902 --> 00:18:50,902
So should the market come back, we can.

278
00:18:51,735 --> 00:18:53,735
This can be a faster increase back to where we were to.

279
00:18:55,368 --> 00:18:57,968
So it falls faster based on the market,
but it can come back faster.

280
00:18:59,201 --> 00:19:01,201
So we're continuing to watch and monitor for that.

281
00:19:02,101 --> 00:19:04,368
Thank you. I think that's great news.
And can you differentiate again how we're doing on

282
00:19:06,350 --> 00:19:08,350
the residential assessments versus commercial.

283
00:19:09,802 --> 00:19:11,802
It's clear that commercial property values are down in the region.

284
00:19:12,368 --> 00:19:15,335
But how are we doing on the residential
your as your residential market continues to be?

285
00:19:17,335 --> 00:19:19,335
I wouldn't say great gun strong but robust, stable.

286
00:19:21,401 --> 00:19:23,401
We continue to get our 2% growth rates

287
00:19:23,435 --> 00:19:25,435
out of our normal residential properties.

288
00:19:27,340 --> 00:19:30,100
Your property market is fairly stable.
The only thing that I would be concerned

289
00:19:30,702 --> 00:19:32,702
about on the residential market side is

290
00:19:33,101 --> 00:19:35,767
and it's less to do with your property tax,
more to do with your REIT.

291
00:19:37,603 --> 00:19:39,603
Right? Interest rates remain fairly high compared to our recent trends.

292
00:19:39,834 --> 00:19:42,468
That high interest rate does,
discourage a lot of people from getting into the market.

293
00:19:43,969 --> 00:19:45,969
And so when we have, better market going,

294
00:19:46,735 --> 00:19:49,340
you get more property turnover,
which means you get more reassessments

295
00:19:50,668 --> 00:19:53,168
to market rate value, which tends to drive your property tax number
a little bit higher than it would normally.

296
00:19:54,168 --> 00:19:56,702
But what you're seeing right now is a healthy
continuing real estate market on the residential sector side.

297
00:19:58,935 --> 00:20:01,935
And hopefully as we get some development projects built,
we will continue to see growth in that space.

298
00:20:03,235 --> 00:20:05,235
Great. And just one more question.

299
00:20:05,668 --> 00:20:07,668
Clarifying that the estimate at the end of that fiscal

300
00:20:09,602 --> 00:20:11,602
year, we're anticipating to have a surplus of 20 million.

301
00:20:12,834 --> 00:20:15,168
Is that. That's right.
So your bank account at the end of last year,

302
00:20:16,201 --> 00:20:18,201
if you think, the difference between your,

303
00:20:20,302 --> 00:20:22,302
paycheck, your expense bills and what's in your bank account,

304
00:20:22,935 --> 00:20:24,935
what you're seeing is your bank account growing from

305
00:20:25,435 --> 00:20:27,435
just under $17 million to just over $20 million.

306
00:20:29,401 --> 00:20:32,200
That's what we're projecting.
So that's, again, a very, very small marginal increase

307
00:20:33,801 --> 00:20:35,767
on your general purpose fund.
That's $800 million, right?

308
00:20:36,200 --> 00:20:38,200
That's but marginal increase is good to go.

309
00:20:38,901 --> 00:20:41,101
That's what we want to see.
Less than half a percent again, meaning

310
00:20:42,169 --> 00:20:44,169
that based on all the things we're seeing right now,

311
00:20:44,335 --> 00:20:46,335
we are trending almost exactly where we were given.

312
00:20:46,635 --> 00:20:48,635
We're half a year into the end of the fiscal year.

313
00:20:48,901 --> 00:20:51,435
So this is very positive.
There are lots of things that are unexpected

314
00:20:52,368 --> 00:20:54,768
and could happen.
I should note when we did this report,

315
00:20:54,802 --> 00:20:57,435
at the time we were doing this data,
we were not in the war in the Middle East.

316
00:20:57,834 --> 00:21:00,301
That wasn't true at that time.
There are things that can occur.

317
00:21:00,535 --> 00:21:02,535
But, in terms of our internal management

318
00:21:03,168 --> 00:21:05,735
of both our revenues and expenditures
were exactly where we thought we would be. Great.

319
00:21:07,435 --> 00:21:09,435
Thank you. Councilmember Wong,

320
00:21:11,235 --> 00:21:13,235
thank you. Through the chair.

321
00:21:14,536 --> 00:21:16,536
Sorry. Can you just explain? Because I'm seeing in table one a lot of numbers in the red

322
00:21:18,235 --> 00:21:20,235
and where the year end estimate is 77878 4 million

323
00:21:24,134 --> 00:21:26,134
for revenues and 849 for expenditures.

324
00:21:26,835 --> 00:21:28,835
How is it that we're not ending the the year and the deficit?

325
00:21:30,568 --> 00:21:33,502
I just absolutely yeah.
So a key unbudgeted expense

326
00:21:36,969 --> 00:21:38,969
are the one time bonuses for civilian employees.

327
00:21:41,268 --> 00:21:43,502
So while we agreed to that
in labor agreements, we did not budget for that.

328
00:21:45,535 --> 00:21:47,535
It came after budget.

329
00:21:48,536 --> 00:21:50,536
Those expenses come entirely out of your general purpose fund,

330
00:21:51,568 --> 00:21:53,568
regardless of where the department is

331
00:21:56,350 --> 00:21:58,350
funded normally. So you'll find a department that has no general purpose fund

332
00:21:58,602 --> 00:22:00,602
with potentially a general purpose fund expense,

333
00:22:02,169 --> 00:22:04,169
if that makes sense. And so they could actually be over in some space,

334
00:22:04,368 --> 00:22:06,368
but that we all planned to cover that expenditure

335
00:22:07,768 --> 00:22:09,768
out of the unrealized resources at the end of

336
00:22:11,301 --> 00:22:13,301
or the excess resources from the Kaiser sale, Kaiser

337
00:22:14,168 --> 00:22:16,668
building sale from last year.
So we have those resources in there.

338
00:22:17,535 --> 00:22:19,535
Again, Unbudgeted we have the expense Unbudgeted,

339
00:22:21,335 --> 00:22:24,201
which is why I'm going to call you to that
fund balance table at the end,

340
00:22:24,635 --> 00:22:26,635
which shows that slight increase.

341
00:22:27,636 --> 00:22:29,636
We're doing a little bit. We're in very, very marginal improvement on last year.

342
00:22:30,401 --> 00:22:33,401
If you do a budget actuals comparison,
which is the standard way, if you're doing this report,

343
00:22:34,401 --> 00:22:36,401
you'll find these unbudgeted expenditures coming up.

344
00:22:38,302 --> 00:22:40,568
But again, the performance of our departments,
as if we had not had that bonus is such that everyone

345
00:22:44,350 --> 00:22:46,350
would be under budget and that under budgeting, compared to our slightly lower

346
00:22:46,668 --> 00:22:48,668
than slightly lower revenue connection

347
00:22:48,768 --> 00:22:51,635
would actually be a slight positive number,
a slight improvement about $3 million.

348
00:22:53,767 --> 00:22:55,767
Okay.

349
00:22:56,169 --> 00:22:58,169
Gotcha. So it's these were unbudgeted, but

350
00:22:59,668 --> 00:23:01,668
that we would see in the actuals is essentially exactly.

351
00:23:03,668 --> 00:23:05,668
Okay. Okay. Unbudgeted but anticipated we anticipated this.

352
00:23:06,268 --> 00:23:08,268
This is not different than our and our trend.

353
00:23:09,100 --> 00:23:11,100
We expected this.

354
00:23:11,735 --> 00:23:13,735
But it is not formally budgeted.

355
00:23:13,768 --> 00:23:15,768
So we have to show you a budget, actual comparison

356
00:23:15,802 --> 00:23:17,802
to your formerly adopted and adjusted budgets.

357
00:23:18,567 --> 00:23:20,567
Okay. Okay. Gotcha.

358
00:23:20,902 --> 00:23:22,902
And I was just curious, there were a couple of expenditures

359
00:23:24,235 --> 00:23:26,235
that were, over budget.

360
00:23:26,268 --> 00:23:28,268
They were the Nonpermanent report

361
00:23:28,802 --> 00:23:31,568
as well as the Human Services department.
What was driving those? Sure. Yeah.

362
00:23:33,369 --> 00:23:35,369
So on the non-departmental port side, that's primarily, again,

363
00:23:37,335 --> 00:23:39,335
some of our sort of resources that were that are driven

364
00:23:40,401 --> 00:23:42,401
from the last fiscal coming forward,

365
00:23:43,269 --> 00:23:45,269
along with non-departmental receives the recoveries from expenditures

366
00:23:47,680 --> 00:23:49,680
and other funds related to federal grants.

367
00:23:49,668 --> 00:23:51,668
We are not doing as you might imagine.

368
00:23:51,802 --> 00:23:53,802
We have some continuous issues with the federal government

369
00:23:54,968 --> 00:23:57,635
regarding our grant expenditures.
One of the things that gets recovered for

370
00:23:58,201 --> 00:24:01,201
non-departmental is actually
the administrative side of those grants.

371
00:24:02,200 --> 00:24:04,200
And so you see, that is actually an offset

372
00:24:04,235 --> 00:24:06,635
in your non-departmental space.
And if we're not getting those offsets

373
00:24:09,604 --> 00:24:11,604
because we're getting we're not getting some of those grants in, or we have issues in terms of the drawers on them,

374
00:24:11,702 --> 00:24:13,702
it's going to show, as a, as a problem expenditure space.

375
00:24:14,934 --> 00:24:17,401
We are working to rectify that.
Again, I don't expect it to be a problem

376
00:24:17,902 --> 00:24:20,602
at the end of the fiscal year. Okay.
And the human services department,

377
00:24:21,535 --> 00:24:24,368
that's primarily human services.
It's mostly non general purpose fund funded,

378
00:24:25,767 --> 00:24:28,134
has a lot of staff.
You're the vast majority of

379
00:24:30,835 --> 00:24:32,835
if you look at I'm going to pick a program set.

380
00:24:34,350 --> 00:24:36,435
For example, if I look at our homelessness services
unit within Human services, a lot of that is in measure.

381
00:24:39,468 --> 00:24:41,468
Q A lot of that is in measure.

382
00:24:42,602 --> 00:24:44,602
Vacancy tax, some of it is in federal and state

383
00:24:45,268 --> 00:24:47,268
grants like Hap, and Cdbg and, hawala and whatnot.

384
00:24:50,901 --> 00:24:53,869
And so what you're seeing is
those sources are not actually paying for the one time bonuses.

385
00:24:56,668 --> 00:24:58,668
The general purpose fund is and the Human Services

386
00:24:59,301 --> 00:25:01,935
Department was again, not developed.
A general purpose fund budget for those.

387
00:25:03,602 --> 00:25:06,201
But we are charging them out of there
because that's actually where the resource sat

388
00:25:06,768 --> 00:25:08,768
at the end of the last fiscal year, per hour, per what we saw.

389
00:25:10,335 --> 00:25:12,335
So you'll see that a better example on that.

390
00:25:12,401 --> 00:25:14,901
Again, if you look at human resources
or planning and building,

391
00:25:17,700 --> 00:25:19,700
those are over budget planning buildings, almost not almost entirely not in the general purpose fund,

392
00:25:20,535 --> 00:25:22,902
but again has an expenditure now.
And so that's what you're seeing in terms of that dynamic.

393
00:25:25,502 --> 00:25:27,502
Okay. Gotcha. Helpful. Thank you.

394
00:25:28,835 --> 00:25:30,835
Before I move to Councilmember Brown, just one other positive

395
00:25:32,335 --> 00:25:34,335
I'd like to highlight and ask about is for the first time,

396
00:25:37,802 --> 00:25:39,802
I feel like since I've been on council, OPD seems to be under budget.

397
00:25:42,101 --> 00:25:44,101
Is this what is this a result of?

398
00:25:47,102 --> 00:25:49,102
That's. Absolutely. So I want to commend former Chief Mitchell and current Chief

399
00:25:49,735 --> 00:25:51,735
Bere for their active work in aggressively managing,

400
00:25:53,735 --> 00:25:55,735
the overtime to deploy it primarily,

401
00:25:57,635 --> 00:25:59,635
I would say exclusively when necessary.

402
00:25:59,968 --> 00:26:01,968
I will note that,

403
00:26:02,535 --> 00:26:05,134
they are doing a very, very active job
of trying to manage that both on the PD

404
00:26:05,935 --> 00:26:07,935
and I should mention on the fire side as well.

405
00:26:08,201 --> 00:26:10,201
I do have to caveat we have,

406
00:26:10,869 --> 00:26:12,869
both PD and fire could be required to respond

407
00:26:14,680 --> 00:26:16,680
to a major event,

408
00:26:16,102 --> 00:26:18,102
and we haven't had a really significant major event this fiscal year yet.

409
00:26:18,834 --> 00:26:20,834
So should something come up

410
00:26:20,935 --> 00:26:23,835
potentially due to the federal level,
potentially due to something else

411
00:26:24,680 --> 00:26:26,568
that occurs, there might
this might be a trend that changes.

412
00:26:27,690 --> 00:26:29,690
But again, sort of good news on no major events.

413
00:26:29,534 --> 00:26:31,534
Thus far.

414
00:26:32,168 --> 00:26:34,168
But again, we're at war in the Middle East.

415
00:26:35,401 --> 00:26:37,802
It's really, really warm outside
right now, which will lovely for our weather

416
00:26:38,502 --> 00:26:40,502
is not super good for our fire season.

417
00:26:40,734 --> 00:26:42,768
Things could occur.
We have to continue to monitor that,

418
00:26:43,401 --> 00:26:45,401
but in sort of normal space, as both,

419
00:26:45,802 --> 00:26:48,568
chiefs are doing a very, very active job
with managing their overtime budget

420
00:26:48,902 --> 00:26:50,902
and maintaining expenses within it.

421
00:26:52,200 --> 00:26:54,200
I will say some credit is also due to this body

422
00:26:55,535 --> 00:26:57,535
for ensuring that the budgets that were adopted for PD

423
00:26:58,201 --> 00:27:00,201
and Fire are reasonable and are something

424
00:27:00,435 --> 00:27:02,435
that actually sort of aligns with the resource,

425
00:27:03,435 --> 00:27:05,435
spending pool that they're going to have out through the year.

426
00:27:06,335 --> 00:27:08,335
We do have from many,

427
00:27:09,803 --> 00:27:11,803
many years ago an audit finding saying that one of the things that council needs to do is provide

428
00:27:11,935 --> 00:27:13,935
a reasonable budget for police and fire

429
00:27:14,680 --> 00:27:16,768
that they actually can live within.
And that is something that we adopted in our biennial

430
00:27:19,536 --> 00:27:21,536
budget of last year. So it's both good management, good budgeting practice.

431
00:27:23,301 --> 00:27:25,869
And hopefully it's something that we can continue
through the end of this fiscal year.

432
00:27:26,435 --> 00:27:28,435
Thank you, Councilmember Brown.

433
00:27:29,168 --> 00:27:30,968
Excellent.
Thank you so much.

434
00:27:31,301 --> 00:27:33,301
Through the chair to our finance director,

435
00:27:33,802 --> 00:27:36,335
you know, thank you to you and the team
for such a comprehensive report on my question.

436
00:27:38,535 --> 00:27:40,535
Has to do with slide number 14.

437
00:27:41,969 --> 00:27:43,969
It's my understanding that, from the last time

438
00:27:44,502 --> 00:27:46,502
we had this report presented to us, it appears

439
00:27:48,535 --> 00:27:50,535
that fund 18, 1770, the negative balance continues to grow.

440
00:27:54,268 --> 00:27:56,268
And I know, you spoke,

441
00:27:57,368 --> 00:27:59,368
very quickly about this item, but I wanted to ask

442
00:28:00,468 --> 00:28:03,135
more specifically,
what is the plan to bring this fund, into a positive balance?

443
00:28:06,968 --> 00:28:08,968
And I guess I'm also curious.

444
00:28:10,235 --> 00:28:12,235
I guess, you know, what is contributing to the net

445
00:28:12,701 --> 00:28:15,235
negative fund balance?
And then also, is this also a fund that

446
00:28:17,535 --> 00:28:19,535
actually, the dollars come from the general fund?

447
00:28:21,101 --> 00:28:23,101
I was trying to, recall the exact

448
00:28:24,168 --> 00:28:26,168
methodology of, like, how we fund this.

449
00:28:27,301 --> 00:28:29,301
And then I guess my last question is, is,

450
00:28:30,202 --> 00:28:32,202
are there is there staff, that are paid out of this fund?

451
00:28:35,168 --> 00:28:37,968
I will answer all of those questions.
I'll take the middle one first.

452
00:28:38,535 --> 00:28:40,535
So the origin of the resource for 1870, 1870,

453
00:28:42,668 --> 00:28:44,668
is a city's as a city fund that is set up

454
00:28:46,101 --> 00:28:48,101
from 25% of the former redevelopment money

455
00:28:50,635 --> 00:28:52,635
that came back to all taxing entities

456
00:28:53,134 --> 00:28:55,134
following the dissolution of redevelopment.

457
00:28:56,350 --> 00:28:58,350
So when we dissolved the redevelopment agencies,

458
00:28:58,835 --> 00:29:00,835
when the state did that back in January of 2012,

459
00:29:03,268 --> 00:29:05,268
resources were given back to the taxing entities

460
00:29:05,435 --> 00:29:08,690
of which the city was one.
The city's elected to put 25% of that resource aside

461
00:29:11,268 --> 00:29:13,268
in an affordable housing trust fund.

462
00:29:14,202 --> 00:29:16,202
The city also originally used this as the fund for receiving

463
00:29:19,235 --> 00:29:21,235
its affordable housing and jobs housing impact fees.

464
00:29:22,735 --> 00:29:24,735
That was the original source that was happening here

465
00:29:25,635 --> 00:29:27,635
in over the course of the last sort of three years.

466
00:29:28,268 --> 00:29:30,268
There are two major developments.

467
00:29:30,269 --> 00:29:32,269
One, the council has an, policy to balance last year's budget,

468
00:29:35,635 --> 00:29:37,635
adopted a policy by which we could divert

469
00:29:37,902 --> 00:29:39,902
resources out of that on a temporary basis

470
00:29:40,235 --> 00:29:42,735
because it is general fund money
to help balance the general purpose fund.

471
00:29:43,702 --> 00:29:45,702
And so that did drive you negative going into last year

472
00:29:47,535 --> 00:29:49,702
until we brought it down.
So it came in a little bit under

473
00:29:50,168 --> 00:29:52,868
in terms of fund balance last year.
And that's the majority of what

474
00:29:53,134 --> 00:29:56,350
we're continuing to see this year.
And a second practice that we moved is we created

475
00:29:57,835 --> 00:29:59,835
designated funds for 1870, and they're 1871 and 1872

476
00:30:03,200 --> 00:30:05,200
for your affordable housing and jobs, housing impact fees.

477
00:30:06,135 --> 00:30:08,135
And so we did a reconciliation by which we removed the fund

478
00:30:09,101 --> 00:30:11,101
balance attributed to those two

479
00:30:11,368 --> 00:30:14,201
and move them to their own separate funding sources.
And so the upshot of all that is this fund,

480
00:30:15,535 --> 00:30:17,869
it ended up a little bit negative.
The other two funds are actually positive.

481
00:30:18,702 --> 00:30:20,702
And so net together they're all positive.

482
00:30:22,503 --> 00:30:24,503
This fund is so this is an active practice where we have to manage this.

483
00:30:24,969 --> 00:30:26,969
The biggest thing you'll see here is our expected unit.

484
00:30:28,535 --> 00:30:30,535
Expenditure projections are almost $34 million

485
00:30:32,100 --> 00:30:34,100
compared to a revenue number.

486
00:30:35,934 --> 00:30:38,235
Of about 14.
This is mostly carry

487
00:30:38,368 --> 00:30:40,368
forward expenditure for existing projects.

488
00:30:41,603 --> 00:30:43,603
So actually most of what you spent out on this is pre existing projects.

489
00:30:44,269 --> 00:30:46,269
This $34 million may not actually all be spent this year

490
00:30:47,435 --> 00:30:49,435
because it takes a while to actually do these projects

491
00:30:50,969 --> 00:30:52,969
on a cash basis. We actually have a balance in this fund that's positive.

492
00:30:53,235 --> 00:30:55,235
But if we spent if we spent everything

493
00:30:56,690 --> 00:30:59,350
we're authorized to spend, we were able to complete
every single one of those projects this year,

494
00:31:01,569 --> 00:31:03,569
we would go negative. And so that's what we're saying with this -5 million.

495
00:31:03,768 --> 00:31:05,768
If you look at that 14 that you're beginning balance,

496
00:31:06,368 --> 00:31:08,869
there's actually a positive balance.
And to start it that's the dynamic.

497
00:31:10,668 --> 00:31:12,668
So I don't actually expect to project

498
00:31:13,350 --> 00:31:15,350
to spend everything out of this fund in the current year.

499
00:31:15,468 --> 00:31:17,468
But for conservative ness sake, we do forecast it that way

500
00:31:20,401 --> 00:31:22,401
and we can resolve this,

501
00:31:22,801 --> 00:31:24,668
sort of what we would call
a negative appropriation balance

502
00:31:25,301 --> 00:31:27,301
with careful budgeting over the course of the mid cycle.

503
00:31:27,635 --> 00:31:29,635
One action you could take is you could reduce any reliance.

504
00:31:30,635 --> 00:31:33,340
The general purpose fund hasn't
moved back to the 25% allocation.

505
00:31:34,201 --> 00:31:36,668
The other thing that we're likely to see is
we do have vacancies in this fund.

506
00:31:37,201 --> 00:31:39,201
This does fund a lot of affordable housing staff.

507
00:31:41,269 --> 00:31:43,269
And so we're going to see some natural result resolution of this with vacancy savings.

508
00:31:44,368 --> 00:31:46,368
The other thing will be working with housing to do is

509
00:31:48,350 --> 00:31:50,350
see if any of the projects that are funded out of 1870 or more properly moved to 1871

510
00:31:51,835 --> 00:31:53,835
or 1872, where we have positive balances,

511
00:31:54,568 --> 00:31:56,568
we can shift where the project funding sources

512
00:31:56,768 --> 00:31:58,768
if it's eligible for affordable housing or drop impact

513
00:31:59,235 --> 00:32:01,235
fees, and sort of equalize across the funds

514
00:32:01,869 --> 00:32:03,869
to make sure that they're all in a positive position.

515
00:32:04,201 --> 00:32:06,368
So again, I don't think this is
a major concern in the long run.

516
00:32:06,835 --> 00:32:08,835
It's not cash negative to start, and it probably

517
00:32:09,735 --> 00:32:12,401
will not be cash that I give it at the end of this year.
And we're actively trying to manage it.

518
00:32:18,834 --> 00:32:20,834
Any other comments?

519
00:32:21,768 --> 00:32:23,768
Okay. We can move to public comment.

520
00:32:26,200 --> 00:32:28,200
Actually I'm sorry, I have one more question.

521
00:32:28,101 --> 00:32:30,101
And that's the positive balance on measure Q

522
00:32:31,690 --> 00:32:33,690
so the estimated, positive balance, about 14 million.

523
00:32:34,468 --> 00:32:36,468
Is this primarily due to hiring and not being able

524
00:32:38,368 --> 00:32:40,368
to hire for budgeted positions?

525
00:32:40,401 --> 00:32:42,401
That's that's absolutely it's primarily driven

526
00:32:42,502 --> 00:32:44,502
by salary savings from prior from both the prior year

527
00:32:45,568 --> 00:32:48,435
and in forecast in the current fiscal year.
That's exactly what you're saying.

528
00:32:48,834 --> 00:32:51,834
Okay. Thank you.
Move to public comment,

529
00:32:52,668 --> 00:32:54,668
calling in the names that signed up to speak on item

530
00:32:55,168 --> 00:32:57,168
number seven, David Boatwright and Kevin Dally.

531
00:33:02,702 --> 00:33:04,702
And David Boatwright, district four.

532
00:33:05,768 --> 00:33:07,768
I have a lot of confidence in our finance director.

533
00:33:08,667 --> 00:33:11,201
He is so knowledgeable.
It's unbelievable.

534
00:33:11,768 --> 00:33:13,768
But there's something in this report that really confused me.

535
00:33:14,702 --> 00:33:16,702
And it was on page eight, first paragraph on that page.

536
00:33:18,335 --> 00:33:20,335
And it says that because of the energies

537
00:33:20,835 --> 00:33:22,835
on revenues and the overages on expenses,

538
00:33:24,350 --> 00:33:26,350
approximately 64.84 million operating deficit will occur.

539
00:33:30,680 --> 00:33:32,680
I know y'all don't answer questions,

540
00:33:33,690 --> 00:33:35,690
but it's in your report. So it ought to be something that that somebody can address.

541
00:33:35,734 --> 00:33:37,734
Thank you.

542
00:33:43,350 --> 00:33:45,350
All right. Kevin Daley, also from district four,

543
00:33:45,702 --> 00:33:47,702
I want to call out one part that I think

544
00:33:48,268 --> 00:33:50,268
is interesting, attachment A page eight.

545
00:33:52,200 --> 00:33:54,200
The parking fines and penalties have come in 6.1 above budget.

546
00:33:57,235 --> 00:33:59,235
So they are collecting more fines

547
00:33:59,635 --> 00:34:01,635
and penalties than what's budgeted.

548
00:34:03,502 --> 00:34:05,502
And this is with the current parking and mobility

549
00:34:05,901 --> 00:34:07,901
team as it set up at present.

550
00:34:10,436 --> 00:34:12,436
There will be increased enforcement in April, expanding to Sunday enforcement in depth.

551
00:34:13,768 --> 00:34:15,768
That's also noted in this attachment.

552
00:34:15,934 --> 00:34:17,934
So I think we'll see more increases.

553
00:34:18,602 --> 00:34:20,735
And I'm looking forward
to more parking enforcement, including Sundays.

554
00:34:23,535 --> 00:34:25,535
I also want to thank again,

555
00:34:26,340 --> 00:34:28,340
the bond sales have been wonderful.

556
00:34:28,834 --> 00:34:31,100
Street paving.
It's done a fantastic job.

557
00:34:31,901 --> 00:34:33,901
My ride into City Council today,

558
00:34:36,101 --> 00:34:38,101
one small, one more small street.

559
00:34:38,401 --> 00:34:40,401
It's nice and smooth and no longer bumpy

560
00:34:41,335 --> 00:34:43,335
and I'm looking forward to more being done. Thanks.

561
00:34:43,901 --> 00:34:45,901
Thanks for the bond sales.

562
00:34:48,469 --> 00:34:50,469
Thank you for your comments. Sure. That concludes all speakers on this item.

563
00:34:51,869 --> 00:34:53,869
Thank you. Is there any comments from the finance departments at all?

564
00:34:55,801 --> 00:34:57,801
So I will just clarify

565
00:34:59,134 --> 00:35:01,134
for the for the record that we are expecting

566
00:35:01,268 --> 00:35:03,268
to end slightly better in the general purpose fund

567
00:35:04,236 --> 00:35:06,236
at the end of this fiscal year than we ended last year.

568
00:35:06,934 --> 00:35:09,635
And that should be the key takeaway
from everyone on this body.

569
00:35:10,468 --> 00:35:12,535
Okay. Thank you.
Is there a motion to,

570
00:35:16,680 --> 00:35:18,680
receive and file this report?

571
00:35:18,901 --> 00:35:20,901
So moved.
Second.

572
00:35:24,903 --> 00:35:26,903
Thank you. We have a motion made by Council Member Brown, seconded by Council Member Wang, to receive and file

573
00:35:27,102 --> 00:35:29,102
this informational report in Committee on Roll.

574
00:35:29,869 --> 00:35:31,869
Council members. Brown I Ungar I I'm sorry.

575
00:35:32,767 --> 00:35:34,767
Wang I and chair. Ramachandran.

576
00:35:36,635 --> 00:35:39,350
Thank you. Item number seven passes with four eyes to receive.
And while this informational report and committee.

577
00:35:42,401 --> 00:35:44,401
Now reading in item number four.

578
00:35:46,690 --> 00:35:48,690
Receive an informational report on citywide staffing

579
00:35:49,236 --> 00:35:51,236
from the City Administrator regarding citywide vacancy rates

580
00:35:52,767 --> 00:35:55,335
and status of.
As of February 1st, 2026.

581
00:35:56,935 --> 00:35:58,935
Budgeted vacancy rates for fiscal year 20 2526.

582
00:36:00,935 --> 00:36:02,935
The vacancy rates for regional local public

583
00:36:03,468 --> 00:36:05,468
entities, recruitment, outreach and community engagement,

584
00:36:06,802 --> 00:36:08,802
and the the analysis of the city workforce

585
00:36:10,636 --> 00:36:12,636
and recruitment conditions. And we have three speakers that signed up.

586
00:36:15,235 --> 00:36:18,201
Thank you. Please go ahead.
I have a presentation.

587
00:36:20,667 --> 00:36:23,168
All right.
Hello, everyone. My name is Elaine Reyez.

588
00:36:23,869 --> 00:36:26,802
I'm a supervising personnel operations
analyst in the recruitment classification operations

589
00:36:28,169 --> 00:36:30,169
division of the Human Resources Management Department.

590
00:36:31,101 --> 00:36:33,767
I'm here today to present an overview
of the citywide staffing report.

591
00:36:34,201 --> 00:36:36,201
As of February 1st, 2026.

592
00:36:38,535 --> 00:36:41,468
Just to give you a little background, over the past
several years, Hfm has prepared a report assessing vacancy data

593
00:36:44,535 --> 00:36:46,535
for city positions, analyzing several key staffing factors,

594
00:36:49,690 --> 00:36:51,690
including recruitment improvements, retention trends, and employee tenure.

595
00:36:52,602 --> 00:36:55,134
Today's presentation will highlight key
data points and observations from the report,

596
00:36:57,835 --> 00:36:59,835
and we'll also include information as set forth by Assembly Bill 2561,

597
00:37:01,100 --> 00:37:03,368
which is a California state law
requiring agencies to publicly report on job

598
00:37:04,768 --> 00:37:06,768
vacancies, recruitment, and retention efforts annually.

599
00:37:09,350 --> 00:37:11,350
Before reviewing the data, I want to clarify how vacancies

600
00:37:11,902 --> 00:37:13,902
are defined for the purposes of this report.

601
00:37:15,201 --> 00:37:17,368
For this report.
Oops, sorry.

602
00:37:17,635 --> 00:37:19,635
Did it go for this report?

603
00:37:20,702 --> 00:37:22,702
Vacancies are defined as non encumbered and unfrozen.

604
00:37:24,835 --> 00:37:26,835
Non encumbered positions are available to be filled

605
00:37:27,468 --> 00:37:29,468
and are not being held vacant for any other purpose.

606
00:37:31,690 --> 00:37:33,690
And positions on the other hand are tied to funding

607
00:37:35,200 --> 00:37:37,200
for overtime, temporary staffing under filled positions or acting assignments.

608
00:37:39,568 --> 00:37:41,568
Frozen physicians are roles that exist in the budget

609
00:37:42,168 --> 00:37:44,168
but are not currently available to be filled.

610
00:37:44,401 --> 00:37:46,401
Positions may be frozen due to budget constraints, strategy,

611
00:37:47,802 --> 00:37:49,802
or strategic or operational realignments,

612
00:37:50,690 --> 00:37:52,690
or pending decisions about the future of the role.

613
00:37:52,568 --> 00:37:54,702
Because these positions
are not available for recruitment or hiring,

614
00:37:55,435 --> 00:37:57,435
they are generally excluded from the vacancy count.

615
00:37:59,701 --> 00:38:01,701
As of February 1st, 2026,

616
00:38:01,902 --> 00:38:03,902
the city had 4,264.17 full time equivalent positions.

617
00:38:07,835 --> 00:38:09,835
This is includes full time and permanent part time

618
00:38:10,835 --> 00:38:12,835
positions, with some positions funded at less than one FTE.

619
00:38:15,235 --> 00:38:17,235
Of those positions, 839.75 positions were vacant,

620
00:38:19,168 --> 00:38:21,168
which calculates to 19.69% as our vacancy rate.

621
00:38:24,535 --> 00:38:26,535
Something to note about the positions

622
00:38:27,870 --> 00:38:29,870
that were included here. We did identify a few that don't fit the general description

623
00:38:30,934 --> 00:38:33,168
that we normally include.
We identified some positions that were authorized

624
00:38:35,168 --> 00:38:37,168
and frozen, as well as unfilled, unauthorized,

625
00:38:38,535 --> 00:38:41,690
and unfrozen positions.
There were also a couple of encumbered positions

626
00:38:42,535 --> 00:38:44,535
that were authorized but frozen.

627
00:38:45,368 --> 00:38:47,368
We included these exceptions to provide an accurate

628
00:38:49,200 --> 00:38:51,200
a more accurate snapshot of the city's staffing levels.

629
00:38:52,335 --> 00:38:54,835
Now, with that context, let's take a look
at how this compares to historical data.

630
00:38:56,735 --> 00:38:58,735
This chart here shows the historical vacancy rate

631
00:38:58,767 --> 00:39:01,235
since 2020.
Overall, the vacancy rate

632
00:39:01,635 --> 00:39:03,635
increased significantly after 2021

633
00:39:03,935 --> 00:39:06,401
and have remained consistently high
since then, generally hovering between 18 and 20%.

634
00:39:10,768 --> 00:39:12,768
This suggests the city has been operating with a structurally higher

635
00:39:12,902 --> 00:39:14,902
vacancy level for the last several years.

636
00:39:15,301 --> 00:39:17,968
For your reference, last year
reported a vacancy rate of 17.94%.

637
00:39:20,535 --> 00:39:23,435
So although vacancy levels have increased,
the city's authorized positions have also gone up.

638
00:39:25,869 --> 00:39:27,869
The vacancy information was analyzed in several ways,

639
00:39:28,368 --> 00:39:30,368
one of which was by department.

640
00:39:31,335 --> 00:39:33,335
This chart here highlights the top five departments

641
00:39:33,635 --> 00:39:35,635
with the highest vacancy rate. Percentages.

642
00:39:35,902 --> 00:39:37,902
Looking at percentages helps to show the relative

643
00:39:38,301 --> 00:39:40,301
staffing impact within each department.

644
00:39:40,668 --> 00:39:43,301
As shown here, you can see that West
has the highest vacancy rate at 55%, followed by HCM

645
00:39:46,401 --> 00:39:48,401
with 45, Police Commission at 39% and DVP at 37.

646
00:39:51,401 --> 00:39:54,401
Public ethics also made the top five.
However, if you take a look at the data,

647
00:39:56,269 --> 00:39:58,401
it looks like they only have four vacant positions
out of their relatively small total FTE of 12,

648
00:40:00,134 --> 00:40:02,134
which results in a higher percentage of 33%.

649
00:40:03,268 --> 00:40:05,268
And for that reason, we should also look at the data

650
00:40:05,435 --> 00:40:07,435
by the total number of vacant positions.

651
00:40:09,301 --> 00:40:11,869
And we look at this data this way.
The total number of vacancy shows

652
00:40:12,335 --> 00:40:14,335
where the largest staffing gaps exist across the city.

653
00:40:15,402 --> 00:40:17,402
The departments with the highest number of vacancies were fire,

654
00:40:19,368 --> 00:40:21,368
Department of Transportation, police,

655
00:40:22,568 --> 00:40:24,568
Public Works and Human Services.

656
00:40:26,134 --> 00:40:28,735
Next, we can take a look at how
the data was broken out by Union.

657
00:40:30,835 --> 00:40:33,802
This shows the vacancy rate broken down
by each of the six unions that the city has a memorandum

658
00:40:36,135 --> 00:40:38,135
of understanding with, or otherwise known as an MOU.

659
00:40:40,669 --> 00:40:42,669
You can see here that local 21 holds the highest percentage at 24.62.

660
00:40:44,435 --> 00:40:46,435
Local 21 also has the highest number with about 350 vacancies.

661
00:40:50,168 --> 00:40:52,168
Now, within each MOU for each union,

662
00:40:52,635 --> 00:40:54,635
there are multiple bargaining unit.

663
00:40:55,435 --> 00:40:57,468
And this table here
shows the top nine bargaining units

664
00:40:58,168 --> 00:41:00,168
with the highest vacancy percentages.

665
00:41:00,502 --> 00:41:02,502
These were identified as being subject to additional

666
00:41:02,568 --> 00:41:04,568
reporting as required by Assembly Bill 2561,

667
00:41:06,235 --> 00:41:08,235
because 20% or more of their positions

668
00:41:09,335 --> 00:41:11,335
in their bargaining unit are unfilled.

669
00:41:13,101 --> 00:41:15,101
The Assembly bill requires agencies to provide

670
00:41:15,602 --> 00:41:17,602
detailed information, such as the number of vacancies

671
00:41:18,340 --> 00:41:20,668
which you saw in the previous slide.
The number of applicants for those vacancies.

672
00:41:21,869 --> 00:41:24,835
The average number of days it takes to complete
the hiring process from when it's posted,

673
00:41:25,835 --> 00:41:27,835
and opportunities for improvement.

674
00:41:29,668 --> 00:41:31,668
We looked at data collected five years back,

675
00:41:31,702 --> 00:41:33,702
so from February 1st to 2021 through February 1st, 2026,

676
00:41:36,401 --> 00:41:39,100
with the bargaining units identified
that had at least one active vacancy.

677
00:41:41,350 --> 00:41:43,350
This table shows the number of applications received

678
00:41:43,535 --> 00:41:45,535
and the time to hire,

679
00:41:46,536 --> 00:41:48,536
which considers the total average number of days from the hiring process took.

680
00:41:49,690 --> 00:41:51,690
Breaking it down into two stages, posting sorry job

681
00:41:52,702 --> 00:41:54,702
posting to eligible list and then referral to hire

682
00:41:56,340 --> 00:41:58,869
only recruitments with complete data
for both stages were included to ensure accurate time to hire.

683
00:42:01,134 --> 00:42:03,134
Reporting.

684
00:42:03,969 --> 00:42:05,969
As mentioned, the hiring timeline was measured in

685
00:42:06,100 --> 00:42:08,702
two stages.
Is responsible for activities during stage one

686
00:42:10,202 --> 00:42:12,202
from when announcement is open to when an eligible list

687
00:42:13,435 --> 00:42:15,602
is established.
Whereas hiring departments are responsible

688
00:42:16,368 --> 00:42:18,368
for activities during stage two, for

689
00:42:18,401 --> 00:42:20,401
when a candidate is referred up until a hire is made.

690
00:42:22,468 --> 00:42:24,735
Here's a visual representation
of the data from the previous slide.

691
00:42:25,100 --> 00:42:27,100
Broken down into the stages

692
00:42:27,101 --> 00:42:29,101
for classifications represented by local 21.

693
00:42:29,869 --> 00:42:31,869
The departmental hiring phase out averaged four weeks

694
00:42:33,340 --> 00:42:35,340
longer than a recruitment phase.

695
00:42:36,902 --> 00:42:38,902
For classifications represented by SEIU,

696
00:42:39,335 --> 00:42:41,335
the timelines for both stages were nearly identical.

697
00:42:42,602 --> 00:42:44,602
H.R. has implemented several strategies

698
00:42:45,200 --> 00:42:47,200
to reduce time to hire, such as improved coordination

699
00:42:48,200 --> 00:42:50,200
with departments to streamline hiring processes, including

700
00:42:51,401 --> 00:42:53,401
creating an operations team to enhance departmental support.

701
00:42:55,200 --> 00:42:57,668
We're also looking at strengthening recruitment,
planning and leveraging digital tools

702
00:42:58,868 --> 00:43:00,868
to reduce administrative delays.

703
00:43:03,102 --> 00:43:05,102
Now we're going to take a look at each vacancy

704
00:43:05,335 --> 00:43:07,335
status on February 4th, 2026,

705
00:43:08,902 --> 00:43:10,902
to review the vacancy status of all 851 positions.

706
00:43:12,802 --> 00:43:14,802
Each vacant position was categorized into a status

707
00:43:15,602 --> 00:43:17,602
as shown here, including how it compares to last year's report.

708
00:43:21,734 --> 00:43:23,734
Some notable observations.

709
00:43:23,902 --> 00:43:25,902
Of the total vacancies, 426 do not have a requisition

710
00:43:27,901 --> 00:43:30,567
submitted by the department.
Aid department.

711
00:43:31,569 --> 00:43:33,569
This represents 50% of all vacancies, compared to 59% last year.

712
00:43:36,369 --> 00:43:38,369
Without a requisition, no action can be taken to fill these positions.

713
00:43:39,502 --> 00:43:41,502
Additionally, of these 426 vacancies, 116

714
00:43:42,835 --> 00:43:44,835
or 14% of the total vacancies have an eligible list available.

715
00:43:47,202 --> 00:43:49,202
This means Hrn previously established an eligible list,

716
00:43:50,202 --> 00:43:52,202
with qualified candidates available to be interviewed.

717
00:43:54,700 --> 00:43:56,700
However, the department has not yet submitted a requisition to begin their hiring process.

718
00:43:57,468 --> 00:43:59,468
Throughout this process, atrium also identified

719
00:44:00,368 --> 00:44:03,335
a few instances where eligible lists
were not utilized before expiration.

720
00:44:04,635 --> 00:44:06,635
To support proactive workforce planning.

721
00:44:07,535 --> 00:44:09,535
We implemented distributing a monthly report

722
00:44:10,903 --> 00:44:12,903
to departments to encourage timely use or extension of active eligible lists.

723
00:44:15,668 --> 00:44:17,668
23% of vacancies are currently in progress to be filled.

724
00:44:20,469 --> 00:44:22,469
Departments are in either the interview process or have identified a candidate.

725
00:44:23,635 --> 00:44:25,635
This has been increased from 19% last year.

726
00:44:28,100 --> 00:44:30,802
HR is currently assigned
to work to fill 20% of the total vacancies.

727
00:44:32,835 --> 00:44:34,835
5% are pending. HR analyst assignments.

728
00:44:35,368 --> 00:44:37,368
That's a jump from 10 to 40.

729
00:44:37,702 --> 00:44:39,702
We're also actively working on 11%

730
00:44:40,200 --> 00:44:42,200
of the vacancies, compared to 6% last year.

731
00:44:42,468 --> 00:44:44,468
That's an increase from 49 vacancies to 92 vacancies.

732
00:44:45,969 --> 00:44:48,668
And in addition, compared to last year,
there's been a significant increase in vacancies

733
00:44:49,702 --> 00:44:51,702
resulting from class specification and title changes.

734
00:44:52,969 --> 00:44:54,969
That number nearly tripled from last year from 11 to 40

735
00:44:57,134 --> 00:44:59,134
since the last staffing report in 2025.

736
00:45:00,100 --> 00:45:02,100
We strengthened on our classification

737
00:45:02,568 --> 00:45:04,568
and recruitment capacity through training and expanded

738
00:45:05,668 --> 00:45:07,668
responsibilities amongst the team.

739
00:45:09,668 --> 00:45:11,668
Another way we slice the data was to look at sworn versus

740
00:45:12,301 --> 00:45:14,301
non sworn positions as compared to last year's report.

741
00:45:15,668 --> 00:45:17,668
Non sworn decrease from 23.5 to 22.11%.

742
00:45:20,269 --> 00:45:22,269
Whereas there was a large increase in sworn from 5.15

743
00:45:23,834 --> 00:45:25,834
to 13.55%.

744
00:45:27,902 --> 00:45:29,902
Looking at separations for the past ten years,

745
00:45:30,568 --> 00:45:32,568
in FY 2425, total separations increased by 45.6%.

746
00:45:37,680 --> 00:45:39,368
And then looking at that, you may think
there should be more of a pressure on recruitment

747
00:45:41,690 --> 00:45:43,690
and the need to outpace operations with hiring.

748
00:45:43,502 --> 00:45:45,802
However, if you look at the reasons
for the separations, there was a 55.8% in retirements.

749
00:45:49,102 --> 00:45:51,102
Retirements are more predictable than resignations

750
00:45:51,502 --> 00:45:53,502
and can result in the loss of institutional knowledge.

751
00:45:54,168 --> 00:45:56,168
Technical expertise and supervisory capacity.

752
00:45:57,535 --> 00:45:59,702
This increases the need
for supporting internal advancement

753
00:46:00,735 --> 00:46:02,735
and enhancing workplace engagement.

754
00:46:02,902 --> 00:46:04,902
With the hope that it will result in long term retention.

755
00:46:09,502 --> 00:46:11,502
Police recorded the highest number of separations,

756
00:46:12,690 --> 00:46:14,690
representing 30% of the city's total separations. Fire

757
00:46:16,135 --> 00:46:18,135
followed at 13%, with public works close behind with 12%.

758
00:46:20,468 --> 00:46:22,468
When looking at this data, police of plays are leaving

759
00:46:22,702 --> 00:46:24,702
well before retirement eligibility, suggesting

760
00:46:24,935 --> 00:46:26,935
retention and engagement challenges and challenges.

761
00:46:28,169 --> 00:46:30,169
Police may benefit from targeted retention efforts.

762
00:46:30,934 --> 00:46:33,802
In contrast, fire and public works
operations were largely retirement

763
00:46:34,368 --> 00:46:37,350
based and more predictable.
These departments would benefit from succession

764
00:46:37,969 --> 00:46:39,969
planning and knowledge transfer initiatives.

765
00:46:42,350 --> 00:46:44,350
Employee tenure has been slowly increasing,

766
00:46:44,368 --> 00:46:46,368
with a 0.9% increase from 2023,

767
00:46:48,201 --> 00:46:50,201
I'm sorry, 23 to 20 4 to 2425.

768
00:46:51,401 --> 00:46:53,401
So far, we've seen an increase of 14.5

769
00:46:54,335 --> 00:46:56,335
for this fiscal year.

770
00:46:59,535 --> 00:47:01,535
As far as data collected from our regional comparator

771
00:47:02,835 --> 00:47:04,835
jurisdictions, this information has

772
00:47:04,934 --> 00:47:06,934
been collected since May of 2022.

773
00:47:07,134 --> 00:47:09,869
The city is most in line with Hayward
and Richmond in terms of our vacancy rate.

774
00:47:12,767 --> 00:47:14,767
In summary, HCM is committed

775
00:47:14,902 --> 00:47:16,902
to not only strengthening hiring but also retention.

776
00:47:18,301 --> 00:47:20,301
We're looking to continue to partner with departments

777
00:47:20,502 --> 00:47:22,502
to streamline hiring processes and reduce time to fill

778
00:47:23,968 --> 00:47:25,968
and support departments
in attracting and retaining talent

779
00:47:26,668 --> 00:47:28,668
while adapting to evolving workforce needs.

780
00:47:29,301 --> 00:47:31,301
In partnership with the Department of Race and Equity,

781
00:47:31,535 --> 00:47:34,101
we are embedding equitable
practices in recruitment and employment.

782
00:47:35,335 --> 00:47:37,835
And additionally, I do want to point out
that recruitment classification does not

783
00:47:39,101 --> 00:47:41,635
is not alone in this effort.
Our Organizational Development and Training division

784
00:47:44,201 --> 00:47:46,835
also shares a strong commitment
to strengthening retention through employee development,

785
00:47:48,350 --> 00:47:50,350
career growth and support for supervisors and managers

786
00:47:51,350 --> 00:47:53,350
and also equipping leaders with the tools and skills

787
00:47:53,668 --> 00:47:55,668
to foster engagement and a high performing workforce.

788
00:48:00,301 --> 00:48:02,667
That's all I have for today.
Any questions? Thank you.

789
00:48:04,502 --> 00:48:06,502
I appreciate the presentation and some of the slightly

790
00:48:08,835 --> 00:48:10,835
positive numbers that you made in comparison to last year.

791
00:48:13,680 --> 00:48:15,680
But to be frank, I think that it's shameful

792
00:48:17,834 --> 00:48:19,834
that we have 840 vacancies.

793
00:48:21,100 --> 00:48:23,335
But when someone goes to the City
of Oakland job websites, as of this morning, there's 40.

794
00:48:25,635 --> 00:48:27,635
And of those 40, only 20 are full time positions.

795
00:48:29,835 --> 00:48:31,835
A year ago, after this annual report came out,

796
00:48:32,468 --> 00:48:34,468
I talked to residents about this and the number one,

797
00:48:37,668 --> 00:48:39,668
this is the way that the city is perceived with the public

798
00:48:40,735 --> 00:48:42,735
that we are not trying to hire

799
00:48:43,735 --> 00:48:45,735
that departments or HR have their own reasons why

800
00:48:47,768 --> 00:48:49,768
they don't want to hire or they only hire their friends.

801
00:48:50,202 --> 00:48:52,202
This is the very real perception of how we are treated.

802
00:48:54,335 --> 00:48:56,335
I appreciate that there are some minor improvements,

803
00:48:57,502 --> 00:48:59,502
but these numbers are the worst in four years and other cities.

804
00:49:05,734 --> 00:49:08,468
We cannot keep talking about.
The pandemic has

805
00:49:08,735 --> 00:49:10,735
hindered progress because other cities have caught up.

806
00:49:11,602 --> 00:49:13,602
It's understandable in 2020 and 2021, even 2022,

807
00:49:16,669 --> 00:49:18,669
if our numbers were down. But it is 2026 and we have a 20% vacancy

808
00:49:20,969 --> 00:49:22,969
rate for key public service delivery roles.

809
00:49:25,400 --> 00:49:28,350
I don't
back in 2020 3rd June, my first budget cycle,

810
00:49:30,802 --> 00:49:32,802
we had found money and passed the addition of two tree

811
00:49:34,502 --> 00:49:36,502
services workers essential positions

812
00:49:37,301 --> 00:49:39,301
to keep our communities

813
00:49:39,435 --> 00:49:42,168
free from trees falling on the ground,
fire safety, a whole bunch of other things.

814
00:49:43,468 --> 00:49:45,468
It's 2026 and they're not hired.

815
00:49:45,902 --> 00:49:47,902
There are so many positions frontline service,

816
00:49:49,335 --> 00:49:51,335
delivery positions, street sweepers, sign painters,

817
00:49:51,768 --> 00:49:53,768
engineers, things that affect every day public life

818
00:49:55,869 --> 00:49:57,869
that all qualified Oakland residents want

819
00:49:59,335 --> 00:50:01,335
to have as a jobs, and they're not even on the website.

820
00:50:03,869 --> 00:50:05,869
So I know that there's some modest increases being made,

821
00:50:07,768 --> 00:50:09,768
but how can the HR department have 35 vacancies

822
00:50:12,401 --> 00:50:14,401
if we're trying to increase the speed of

823
00:50:15,668 --> 00:50:18,169
getting these things out there?
And there's only so much you can blame departments.

824
00:50:19,101 --> 00:50:21,735
I know that there's some numbers
of requisitions that haven't been submitted, but

825
00:50:22,702 --> 00:50:24,702
what about all the ones that have been submitted?

826
00:50:25,201 --> 00:50:27,201
I think this is frankly disgraceful and I wouldn't

827
00:50:29,602 --> 00:50:32,568
I don't even have concrete questions
because this is this was shocking to me

828
00:50:34,869 --> 00:50:36,869
to see the numbers increase from last year, that it's been the highest

829
00:50:37,335 --> 00:50:39,335
since the pandemic, and I don't know what to do,

830
00:50:41,368 --> 00:50:44,200
but the public see the public of those Oakland
residents who want to work for the city,

831
00:50:45,169 --> 00:50:47,169
see as us as an ivory tower that doesn't want to give jobs

832
00:50:48,502 --> 00:50:50,435
to Oakland residents.
And I think that perception

833
00:50:50,702 --> 00:50:52,702
can only be changed when there is proactive hiring,

834
00:50:54,835 --> 00:50:56,835
proactive outreach to the community,

835
00:50:57,301 --> 00:50:59,768
telling Oakland residents
the city has 800 jobs available to you, and you should apply.

836
00:51:10,468 --> 00:51:12,968
With your colleagues.
Councilmember Wong,

837
00:51:14,401 --> 00:51:16,401
I, I completely agree with the chair.

838
00:51:18,869 --> 00:51:21,235
I would just to start off on a good note,
I will say this report is very thorough.

839
00:51:22,835 --> 00:51:24,835
So thank you for putting it together.

840
00:51:25,835 --> 00:51:27,835
But I think it just really it's concerning.

841
00:51:29,202 --> 00:51:31,202
And I think the thing that really sticks out to me is

842
00:51:32,969 --> 00:51:34,969
what is going on with the HR department itself,

843
00:51:35,602 --> 00:51:37,602
because the vacancy rate is really shocking,

844
00:51:38,535 --> 00:51:40,535
and it seems like filling the HR department would ensure

845
00:51:43,335 --> 00:51:45,335
benefits across the city to fill all these vacancies.

846
00:51:46,435 --> 00:51:48,435
And it was noteworthy that for many of the vacancies

847
00:51:51,235 --> 00:51:53,235
that there was no requisition.

848
00:51:54,335 --> 00:51:56,335
And so that's a department issue.

849
00:51:56,400 --> 00:51:58,400
But for

850
00:52:00,402 --> 00:52:02,402
for HR, I assume that you all need to fill your own requisition.

851
00:52:02,901 --> 00:52:05,502
So why hasn't there been done?
I don't see on the website

852
00:52:06,368 --> 00:52:08,368
any posting for the HR analysts that are needed to fill so

853
00:52:09,868 --> 00:52:12,268
many of these other positions.
And so that is just one that I,

854
00:52:16,202 --> 00:52:18,202
I read that and I'm just deeply concerned through the chair.

855
00:52:19,401 --> 00:52:22,401
Amber Lytle, human resources manager.
So a couple points on her address.

856
00:52:23,235 --> 00:52:26,201
First, with the vacancies within.
Those were added in January of this year.

857
00:52:28,435 --> 00:52:30,435
We did just close the senior analyst posting two weeks

858
00:52:31,535 --> 00:52:33,535
ago, the assistant analyst posting last week.

859
00:52:34,568 --> 00:52:36,568
So we are in the process of filling those positions.

860
00:52:37,568 --> 00:52:39,968
But some of those positions are newly
added to the budget, so we haven't had

861
00:52:40,401 --> 00:52:43,350
the opportunity to fill them.
We are actively working on it, but that contributes to our

862
00:52:46,603 --> 00:52:48,603
vacancy rate. In the additional positions that were added this year

863
00:52:48,667 --> 00:52:51,535
regarding our postings,
one announcement can cover multiple jobs.

864
00:52:53,935 --> 00:52:55,935
So just because, you know, you only see 20 at a time,

865
00:52:57,834 --> 00:52:59,834
that could fill 60, 80 jobs.

866
00:53:00,502 --> 00:53:02,502
So it is a little bit deceptive when you look at it that way.

867
00:53:03,668 --> 00:53:05,668
It doesn't indicate how many jobs per posting.

868
00:53:06,901 --> 00:53:09,340
How long does it take?
Once a budget.

869
00:53:09,335 --> 00:53:11,335
Once a position has been budgete

870
00:53:13,502 --> 00:53:15,502
It all depends on the department's participation.

871
00:53:16,401 --> 00:53:18,401
But once they've submitted a requisition, our time to hire

872
00:53:20,100 --> 00:53:22,502
is less than three months.
We've significantly decreased that time frame.

873
00:53:24,668 --> 00:53:26,668
And one of the things that Elaine had pointed out,

874
00:53:28,236 --> 00:53:30,236
our time, the time versus the department time, the department time

875
00:53:31,100 --> 00:53:33,100
should be down to about 60 days.

876
00:53:33,340 --> 00:53:35,969
And they are far exceeding our timeline.
So that's where we really need to partner with our department

877
00:53:37,901 --> 00:53:40,235
to submit those requisitions.
And then once they get those names to act upon that.

878
00:53:42,835 --> 00:53:45,401
Okay. What about the HR analyst positions,
since that's one that you don't need to

879
00:53:47,602 --> 00:53:49,602
there is no dependency on the departments.

880
00:53:50,736 --> 00:53:52,736
That's just an HR thing. How long the how long has that taken to to post after the.

881
00:53:53,868 --> 00:53:55,868
But it was budgeted for.

882
00:53:55,968 --> 00:53:58,768
So when they were added in January
the postings went live in February.

883
00:54:02,503 --> 00:54:05,134
Part of the process. So we do have to get budget approval.
So even though they are added into our budget,

884
00:54:06,435 --> 00:54:08,935
we still have to submit the requisition
and it goes through a level of approval.

885
00:54:09,502 --> 00:54:12,168
So it starts with the department head,
then it goes to budget to approve

886
00:54:13,201 --> 00:54:15,201
and then it goes to equal access.

887
00:54:15,235 --> 00:54:18,100
So there's a few steps along the way.
It's not just submit a requisition.

888
00:54:18,401 --> 00:54:21,134
It's approved the next day.
And some of them budget

889
00:54:21,201 --> 00:54:23,969
takes a little bit of time to make sure.
Yes, it's in the budget, but can we actually fill it?

890
00:54:25,535 --> 00:54:27,535
So that contributes to the timeline as well.

891
00:54:28,367 --> 00:54:30,567
Okay.
Thank you.

892
00:54:30,701 --> 00:54:32,701
Councilmember Unger.

893
00:54:36,350 --> 00:54:38,350
Did you want to answer that question first?

894
00:54:39,202 --> 00:54:41,202
I'm sorry. Did you want to answer that question before?

895
00:54:41,903 --> 00:54:43,903
Did you have more to add? I. Well, I just have some actually a different comment to make.

896
00:54:43,968 --> 00:54:45,968
But you go ahead, Councilmember.

897
00:54:48,100 --> 00:54:50,100
If you if you're still on.

898
00:54:50,301 --> 00:54:52,301
Go ahead. Oh,

899
00:54:52,735 --> 00:54:54,735
good morning, Mary Howe HR director.

900
00:54:54,968 --> 00:54:56,968
I think I just want to,

901
00:54:57,200 --> 00:54:59,200
make sure that we are focusing in the right number of members

902
00:54:59,835 --> 00:55:01,835
of the finance and Management Committee.

903
00:55:02,268 --> 00:55:04,268
So I think that we had a similar

904
00:55:04,935 --> 00:55:06,935
situation last year where we reported a very stark high number of vacancies,

905
00:55:08,769 --> 00:55:10,769
because that's an actual count of positions that exist within the city.

906
00:55:11,135 --> 00:55:14,135
But I think what we did this year in the report
was to highlight for you that 51% of those positions

907
00:55:16,602 --> 00:55:18,602
are 431 of them actually have no activity.

908
00:55:20,401 --> 00:55:22,768
We are not able to act on that
because they're either no requisition

909
00:55:23,935 --> 00:55:25,935
or they're on hold for by the department for various reasons.

910
00:55:27,201 --> 00:55:29,201
We have 197

911
00:55:30,102 --> 00:55:32,102
that are an active recruitment process, but because they still are not encumbered,

912
00:55:33,401 --> 00:55:36,168
they have their report as a vacancy.
So they're in somewhere

913
00:55:36,468 --> 00:55:39,101
during the interview process
or backgrounds or other hiring processes.

914
00:55:41,535 --> 00:55:43,535
And so the the last four items in the chart

915
00:55:45,635 --> 00:55:47,635
that Miss Reyes showed you, totals roughly 25%

916
00:55:50,335 --> 00:55:52,335
of those 851 classifications, excuse me,

917
00:55:53,602 --> 00:55:55,602
positions, that require some sort of action.

918
00:55:56,668 --> 00:55:59,401
So I think I just want to make sure
that the members of this committee,

919
00:56:00,801 --> 00:56:03,101
are focusing on the right
sort of breakdown of the statistics

920
00:56:04,350 --> 00:56:06,350
rather than the big number, because that big number exists

921
00:56:07,201 --> 00:56:09,201
because they are not encumbered, but there

922
00:56:10,101 --> 00:56:12,101
but half of them there is no activity.

923
00:56:12,835 --> 00:56:14,835
And we're not able to act without a requisition.

924
00:56:14,868 --> 00:56:16,868
Thank you.

925
00:56:20,102 --> 00:56:23,100
Thank you all for being here. And I understand how difficult this is.
You know, I've worked for the city

926
00:56:23,535 --> 00:56:26,502
for almost 30 years, and HR and hiring
has been the choke point in the bottleneck

927
00:56:28,200 --> 00:56:30,200
and the department with the most difficulty

928
00:56:31,134 --> 00:56:33,435
for as long as I remember.
And so I think that, you know, we're all trying to be,

929
00:56:37,635 --> 00:56:39,635
as gentle as possible with, with everyone.

930
00:56:42,336 --> 00:56:44,336
You know, I saw a lot in the report blaming some of the delays

931
00:56:44,568 --> 00:56:46,568
on the departments, and that may be the case.

932
00:56:46,701 --> 00:56:48,701
I think we need to

933
00:56:49,235 --> 00:56:51,535
get a lot better at really
calling out where the choke points are.

934
00:56:52,435 --> 00:56:54,435
And let's cut through the, the niceties.

935
00:56:55,502 --> 00:56:57,502
And I would hope that in future reports,

936
00:56:58,835 --> 00:57:01,735
you really highlight where those bottlenecks are,
because I still can't entirely tell where the bottlenecks are

937
00:57:05,200 --> 00:57:07,601
if it's the departments. And let's figure out how to make the departments better.
If it's HR,

938
00:57:07,668 --> 00:57:10,568
if it's budget, if it's finance, like,
I still can't tell where the bottlenecks are.

939
00:57:11,268 --> 00:57:13,235
And that is what I've been trying
to cut through for for years.

940
00:57:14,401 --> 00:57:16,435
I mean, do you
could you could you rank the three

941
00:57:17,680 --> 00:57:19,680
bottlenecks for me or the top three?

942
00:57:19,634 --> 00:57:22,335
I think if I had two
off the top of my head, I think it really falls

943
00:57:23,235 --> 00:57:25,235
when the names are referred to the department.

944
00:57:25,368 --> 00:57:27,368
How long it takes the department to fill.

945
00:57:27,502 --> 00:57:29,502
So I can give you an example.

946
00:57:30,101 --> 00:57:32,968
There was a position that was available.
The department requested to use

947
00:57:33,768 --> 00:57:35,768
acting pay to fill the position and exempt position, and I.

948
00:57:37,702 --> 00:57:39,801
Why don't you just fill it?
You have the names.

949
00:57:40,200 --> 00:57:42,268
Well, it's going to take this like three weeks
before we can assemble an interview panel.

950
00:57:43,735 --> 00:57:45,735
We told you in advance where we were working on this process.

951
00:57:46,568 --> 00:57:49,435
We told you we're going to establish that eligible is.
Why aren't you ready?

952
00:57:49,702 --> 00:57:51,702
So what we've done within him is we've created

953
00:57:52,235 --> 00:57:54,235
a departmental personnel support team,

954
00:57:54,668 --> 00:57:56,668
and the team is really focused on

955
00:57:57,602 --> 00:57:59,835
how can we enhance these processes for the department,
and how can we better support the department.

956
00:58:00,735 --> 00:58:02,735
So we can do the blame game, but we really need

957
00:58:04,603 --> 00:58:07,335
to step back and say, what resources can we provide to the department
so that we can help them fill these positions?

958
00:58:10,736 --> 00:58:12,736
I'd like to see when we come back in future reports, how that's working.

959
00:58:13,268 --> 00:58:15,268
Like specifically like we we need to

960
00:58:16,635 --> 00:58:19,690
we need to stop sort of lamenting
the fact that it's a problem and actually getting at the

961
00:58:21,502 --> 00:58:23,502
at the nub of it.

962
00:58:24,100 --> 00:58:26,100
One specific thing I noticed

963
00:58:26,101 --> 00:58:28,101
is that I think over the period you,

964
00:58:29,768 --> 00:58:31,768
assessed, which was five years, there were 87

965
00:58:32,350 --> 00:58:34,350
incidents, instances where people died on an active list.

966
00:58:36,134 --> 00:58:38,869
And so my understanding is
that is a time when we had an open position,

967
00:58:41,200 --> 00:58:43,200
we had a person on a list who was qualified and ready

968
00:58:43,935 --> 00:58:45,935
to take the job, and that list expired before we can fill it.

969
00:58:47,235 --> 00:58:49,768
Why have we
had 87 lists by the department since I met requisitions?

970
00:58:52,968 --> 00:58:55,702
So it could be
there's multiple instances, but let's say that

971
00:58:57,680 --> 00:58:59,835
one department has a vacancy.
They submit the requisition and we create the eligible list.

972
00:59:01,535 --> 00:59:03,902
But a different department
also has a position that same classification.

973
00:59:05,535 --> 00:59:07,535
If they don't submit the requisition

974
00:59:08,503 --> 00:59:10,503
they're not going to use the eligible. So one department might initiate the recruitment process.

975
00:59:11,968 --> 00:59:14,201
And there's a list available.
But the other departments aren't somebody

976
00:59:14,602 --> 00:59:16,602
in the requisitions to utilize them.

977
00:59:17,569 --> 00:59:20,301
You also have to remember we have restricted list and open list.
So that's a combination of the fact you

978
00:59:21,702 --> 00:59:24,268
we might have only used a restricted
and never touched the open different instances.

979
00:59:26,735 --> 00:59:29,401
This seems to me like the lowest hanging fruit.
These are situations where we have

980
00:59:30,301 --> 00:59:33,100
somebody who wants the job.
We have the job that's open.

981
00:59:34,468 --> 00:59:36,468
Let's put those two together and make a beautiful marriage.

982
00:59:38,568 --> 00:59:41,368
And we do have our principal analyst.
They meet with our departments either

983
00:59:42,201 --> 00:59:45,101
monthly or biweekly, depending on the size
of the department and their needs.

984
00:59:45,301 --> 00:59:47,935
But we go through and say, here's
your report, here's your available positions.

985
00:59:49,235 --> 00:59:51,801
When are you going to submit the requisition?
Please submit the requisition.

986
00:59:52,235 --> 00:59:54,235
So we do actively work with the departments,

987
00:59:54,535 --> 00:59:57,335
but we can't submit it on their behalf.
They have to prioritize what they want to hire for

988
00:59:58,668 --> 01:00:00,668
and submit those requisition so we can support them.

989
01:00:01,468 --> 01:00:03,468
What do you all need to make this better?

990
01:00:03,768 --> 01:00:05,768
Because I think you can sense from everyone on this committee

991
01:00:06,690 --> 01:00:09,680
that this is something we're all really concerned about.
What what do you need to fix this problem?

992
01:00:11,935 --> 01:00:13,935
The department heads need to authorize the submission of the requisitions

993
01:00:14,301 --> 01:00:16,301
and then the departmental sparks would submit those

994
01:00:17,635 --> 01:00:19,635
so that we can start that recruitment process.

995
01:00:20,936 --> 01:00:22,936
Do you feel like the department heads know what they need to do? Not necessarily.

996
01:00:24,101 --> 01:00:26,201
I don't know if all of the department
heads are communicating with their

997
01:00:26,535 --> 01:00:28,535
single point of contact regularly

998
01:00:30,269 --> 01:00:32,269
to the city administrator, how can we help the department heads get to understand what

999
01:00:36,837 --> 01:00:38,837
they need to do? You know, through the chair to, Councilmember Ungar, I think one of the things that we're talking about here, there is a lot of emphasis

1000
01:00:39,268 --> 01:00:41,668
placed on the human resources
department, and I think they've own the areas in which

1001
01:00:43,201 --> 01:00:45,201
they need it to improve.

1002
01:00:45,701 --> 01:00:48,635
The other reality is
your human resources department has also taken onus

1003
01:00:50,602 --> 01:00:53,368
and responsibility of making sure that they're
centralizing the spot duties to make sure

1004
01:00:55,669 --> 01:00:57,669
that there is some centralization in how we process a lot of this information.

1005
01:00:59,201 --> 01:01:01,201
And with that being said,

1006
01:01:01,668 --> 01:01:03,668
we also have to factor in the fact that your department

1007
01:01:05,680 --> 01:01:07,680
heads are also having to manage to a budget.

1008
01:01:07,602 --> 01:01:09,602
And so they're trying to strategically hire

1009
01:01:10,100 --> 01:01:12,201
and within a time frame
to make sure they're staying within the budget.

1010
01:01:13,535 --> 01:01:16,535
So I'm not going to be one that to speak out
both sides of my mouth to, to to elevate

1011
01:01:17,535 --> 01:01:19,535
how well we're doing fiscally.

1012
01:01:20,135 --> 01:01:22,335
But on the flip side, we're aggressively pushing hiring
because that's our our highest cost.

1013
01:01:23,435 --> 01:01:25,435
So we gotta have an honest conversation here about

1014
01:01:25,568 --> 01:01:28,468
what are we doing with respect to how
and when we hire and prioritize that hiring.

1015
01:01:29,934 --> 01:01:32,502
But the human resources department
is doing a very good job as quickly as possible

1016
01:01:34,702 --> 01:01:37,134
to centralize a lot of duties.
I think we all can attest

1017
01:01:37,502 --> 01:01:39,502
to the fact that there have been some issues.

1018
01:01:40,350 --> 01:01:42,350
The even how we move forward administratively,

1019
01:01:43,201 --> 01:01:45,201
you know, in my office, in this body

1020
01:01:45,902 --> 01:01:47,902
and trying to make sure we're cleaning a lot of that up.

1021
01:01:48,801 --> 01:01:51,100
With that being said, though,
to answer your question more directly,

1022
01:01:53,402 --> 01:01:55,402
I will actually seen you take some time and spend that time with,

1023
01:01:56,401 --> 01:01:58,401
with you, director, how to make sure we articulate

1024
01:01:59,235 --> 01:02:02,102
what that process is and make it clear,
because we do have quite a few new directors as well,

1025
01:02:03,768 --> 01:02:05,768
that may not be fully aware how the process works,

1026
01:02:06,668 --> 01:02:09,201
or that they're trying to figure this thing out.
And some folks may be,

1027
01:02:09,535 --> 01:02:11,535
you know, your director, Lester, he's new to this thing,

1028
01:02:11,568 --> 01:02:13,568
and he probably realized there was a list

1029
01:02:16,303 --> 01:02:18,303
that was available with respect to certain positions that he may want to hire, but may not be fully aware of that.

1030
01:02:19,680 --> 01:02:21,680
So I think it's really,

1031
01:02:21,435 --> 01:02:23,435
important for us to have this honest conversation.

1032
01:02:23,602 --> 01:02:25,602
I think some of the questions that you all have asked

1033
01:02:25,869 --> 01:02:27,869
are very spot on and very fair questions,

1034
01:02:28,268 --> 01:02:30,301
and we certainly want to make sure
we bring that information back.

1035
01:02:30,969 --> 01:02:32,969
But I also want to acknowledge the reality that you human

1036
01:02:33,535 --> 01:02:35,535
resources department is doing a lot of work

1037
01:02:35,767 --> 01:02:38,201
to address a lot of the issues
and some of those new positions that,

1038
01:02:39,801 --> 01:02:41,801
Miss Lytle mentioned,

1039
01:02:42,401 --> 01:02:44,401
now feeding into the human resources department

1040
01:02:44,768 --> 01:02:46,768
to move these processes along a lot faster than we have.

1041
01:02:48,168 --> 01:02:50,869
It's going to bear a lot of fruit.
But I just appreciate the fact that they realize

1042
01:02:51,802 --> 01:02:54,268
this is a choke point and an issue.
But we're happy to bring something back to while

1043
01:02:57,200 --> 01:02:59,200
so that you fully you all are fully aware on how the improvements are working

1044
01:02:59,668 --> 01:03:01,668
and if it's not working, we'll pivot, adjust, and,

1045
01:03:02,502 --> 01:03:05,301
you know, make the requisite changes.
We need to thank you for that.

1046
01:03:05,934 --> 01:03:08,368
And I appreciate
how hard you're all are working and I am

1047
01:03:09,435 --> 01:03:12,201
apologize for my frustration.
I think that, you know, every email

1048
01:03:12,869 --> 01:03:14,869
I get from a constituent or from somebody in the city,

1049
01:03:16,134 --> 01:03:18,969
I could send the same answer, which is,
we can't do that because we don't have the staff.

1050
01:03:21,690 --> 01:03:23,690
And, you know, I could from everything from policing to potholes to

1051
01:03:24,502 --> 01:03:26,502
anything like that could be my response.

1052
01:03:26,667 --> 01:03:28,667
And we are just

1053
01:03:29,301 --> 01:03:32,235
trying to figure out how to crack this nut.
So thank you for working with us on that.

1054
01:03:34,902 --> 01:03:37,568
Thank you. Before moving to Councilmember Brown,
I just don't think it's fair to blame department heads

1055
01:03:40,201 --> 01:03:42,201
because in the past, back early 2024,

1056
01:03:44,680 --> 01:03:46,401
I did a deep dive on some of these
non sworn positions and other civilian roles

1057
01:03:47,968 --> 01:03:49,968
and when you changed your policies

1058
01:03:50,401 --> 01:03:52,401
on asking departments for a list of top five positions

1059
01:03:54,435 --> 01:03:56,435
to rank, order where you can submit

1060
01:03:56,535 --> 01:03:58,535
many departments didn't know this box.

1061
01:03:59,169 --> 01:04:01,169
Didn't know I was engaging with with these people.

1062
01:04:02,668 --> 01:04:04,901
And there is miscommunication.
So it's not just departments

1063
01:04:05,335 --> 01:04:08,100
not sending you the requirements one way.
It's also communication back

1064
01:04:08,535 --> 01:04:10,535
the other, which seems to be broken.

1065
01:04:12,568 --> 01:04:14,568
And I would love to see changes when it comes to that,

1066
01:04:15,168 --> 01:04:17,168
but also, yes, there for various reasons.

1067
01:04:18,268 --> 01:04:21,690
Miscommunication, two sides
not talking to each other in the same city.

1068
01:04:21,869 --> 01:04:23,869
There's 400 requisitions not submitted.

1069
01:04:24,468 --> 01:04:26,835
What about the other 400?
There's so much that can be do outside of that.

1070
01:04:28,680 --> 01:04:30,680
So I do hope to see that as well.

1071
01:04:31,468 --> 01:04:33,468
And thank you, Chair Ramachandran for your comments.

1072
01:04:34,435 --> 01:04:36,435
And so of the 851 431 have no activities,

1073
01:04:39,350 --> 01:04:41,350
197 are in some active recruitment process,

1074
01:04:42,668 --> 01:04:45,468
including interviews and backgrounds.
And so that leaves us a net of two 223 that

1075
01:04:47,301 --> 01:04:50,102
we are focusing our efforts on.
And I and I, and I believe that for the past couple times

1076
01:04:51,935 --> 01:04:54,602
we've been here, we've addressed your concerns
about the top five that no longer exists.

1077
01:04:56,435 --> 01:04:58,435
I don't know where the top five came from.

1078
01:04:58,468 --> 01:05:01,435
My staff and I've been here two years.
My staff, has said that they understand

1079
01:05:04,369 --> 01:05:07,135
through the folklore, the oral tradition that once upon a time,
maybe there was some mutterings of the five top five.

1080
01:05:08,734 --> 01:05:10,935
But now we actually sit down.
We meet regularly with our departments

1081
01:05:11,701 --> 01:05:13,902
and we ask them,
just give us your list and rank order

1082
01:05:14,934 --> 01:05:17,535
of what your priorities are.
If feeling, if the employees.

1083
01:05:18,635 --> 01:05:20,635
If you need employees to fill potholes, tell us you know

1084
01:05:21,401 --> 01:05:23,502
what is it that you need?
We do not limit them to anything.

1085
01:05:24,301 --> 01:05:27,201
So I do want to dispel that myth.
I don't know, I do want to respectfully dispel

1086
01:05:28,668 --> 01:05:31,368
that myth because that does not exist.
But we have different versions of the truth, which is fine.

1087
01:05:32,668 --> 01:05:35,635
We're not going to debate that right here.
But it is very clear in conversation that I have had

1088
01:05:37,200 --> 01:05:39,200
with department heads, with staff, with sparks,

1089
01:05:41,436 --> 01:05:43,436
that that was certainly not the case two years ago, but we can move on.

1090
01:05:44,101 --> 01:05:45,567
Thank you.
And so, yes,

1091
01:05:46,402 --> 01:05:48,402
I think as the department actually does the work, I think that, we

1092
01:05:49,135 --> 01:05:51,135
respectfully disagree with that myth, but yes, let's move on.

1093
01:05:52,868 --> 01:05:54,868
All right. Councilmember Brown.

1094
01:05:56,367 --> 01:05:58,268
Right.
Well, thank you so much.

1095
01:05:59,200 --> 01:06:01,200
To to my colleagues and on the HR department

1096
01:06:02,968 --> 01:06:04,968
for this, comprehensive report.

1097
01:06:05,502 --> 01:06:07,502
I am personally focused. I,

1098
01:06:08,350 --> 01:06:10,350
you know, I recognize everyone is extremely frustrated.

1099
01:06:11,102 --> 01:06:13,102
And I think in this moment, I'm really focused in on,

1100
01:06:15,535 --> 01:06:18,368
the how we can innovate
as a city and how technology comes into play here.

1101
01:06:21,535 --> 01:06:23,535
And this conversation, even if we don't focus on the amount of,

1102
01:06:27,301 --> 01:06:30,135
you know, job,
open positions that have not received the requisition.

1103
01:06:32,768 --> 01:06:34,768
And even if we focus on the ones that have, I am curious.

1104
01:06:37,701 --> 01:06:40,350
The report states on page
18, there's a category under technology and process.

1105
01:06:43,301 --> 01:06:45,301
And I guess I am curious, with the I guess

1106
01:06:47,268 --> 01:06:49,268
with the vacant positions that HR has,

1107
01:06:50,335 --> 01:06:52,335
is there a specific position that is focused in on,

1108
01:06:54,735 --> 01:06:56,735
actually meeting Aucklanders, like where they are?

1109
01:06:57,767 --> 01:07:00,401
And this is outside of
kind of what was listed in the report, where it states

1110
01:07:02,200 --> 01:07:04,200
all of the various community engagement activities

1111
01:07:06,680 --> 01:07:08,680
that the departments went to job fairs, etc.,

1112
01:07:09,668 --> 01:07:11,668
but also recognizing that a lot of people look for jobs online.

1113
01:07:14,335 --> 01:07:16,335
And so if, for example, all the job

1114
01:07:17,568 --> 01:07:19,568
classifications aren't listed on the website,

1115
01:07:21,302 --> 01:07:23,302
and I think occasionally I'll see on the city of Oakland,

1116
01:07:24,535 --> 01:07:26,535
maybe like the LinkedIn, sometimes on social media,

1117
01:07:28,200 --> 01:07:30,200
I'll see one offs where it's like, oh, we're hiring for

1118
01:07:31,335 --> 01:07:33,335
you know, a director position or something like that.

1119
01:07:35,201 --> 01:07:37,635
But I guess I'm more interested
in, like, what is our actual like?

1120
01:07:38,435 --> 01:07:40,435
I think I would love in this report to see something

1121
01:07:40,768 --> 01:07:42,768
that's like, hey, what is our social media plan?

1122
01:07:44,402 --> 01:07:46,402
Right? Because there are all there are so many ways that,

1123
01:07:46,702 --> 01:07:48,702
community members and especially, you know, folks

1124
01:07:50,669 --> 01:07:52,669
who are kind of like up and coming, maybe just graduating from from college.

1125
01:07:53,668 --> 01:07:55,668
There's different ways that we should be engaging with them.

1126
01:07:56,680 --> 01:07:58,680
And it may not necessarily be,

1127
01:07:58,102 --> 01:08:00,102
you know, at a random career fair that you may see the day of

1128
01:08:01,535 --> 01:08:04,335
and honestly, you can't make it.
And so I guess I am I'm interested in like what one

1129
01:08:06,435 --> 01:08:08,435
have we hired someone in a role that actually manages,

1130
01:08:11,568 --> 01:08:13,568
hiring in the HR department for technology?

1131
01:08:15,680 --> 01:08:17,680
Like, do we have that?

1132
01:08:18,734 --> 01:08:21,401
Not specifically. No.
And so I guess, like through the chair

1133
01:08:21,869 --> 01:08:23,869
to the administration, maybe potentially

1134
01:08:24,690 --> 01:08:26,690
that could be something that we consider for the future

1135
01:08:26,869 --> 01:08:28,869
that so that we can, just really put a plan in place

1136
01:08:31,302 --> 01:08:33,302
to make sure that we are engaging with Aucklanders so that there isn't this,

1137
01:08:34,968 --> 01:08:37,934
this,
perception that we are trying.

1138
01:08:39,567 --> 01:08:41,601
Right.
I know that,

1139
01:08:41,935 --> 01:08:43,935
the second that, you know, I posted an open position

1140
01:08:45,200 --> 01:08:47,200
within my office, you know, I received 54 shares

1141
01:08:48,968 --> 01:08:50,968
within 30 minutes. Right?

1142
01:08:51,469 --> 01:08:53,469
Like it was very quick. And so I imagine that that same type of engagement,

1143
01:08:54,835 --> 01:08:57,568
we will get that same type of engagement,
even if we break it down where it's like,

1144
01:08:58,602 --> 01:09:01,100
you know, Oakland Fire Department
hiring the following positions. Right?

1145
01:09:03,436 --> 01:09:05,436
Maybe that's what we're posting about week one, week two hr, so on and so forth.

1146
01:09:06,735 --> 01:09:08,735
And so I think that there are some tools at our disposal

1147
01:09:09,735 --> 01:09:11,735
to actually help get the word out and actually do some, some,

1148
01:09:14,201 --> 01:09:16,201
maybe more innovative, recruitment,

1149
01:09:17,169 --> 01:09:19,169
to help support departments in filling these positions.

1150
01:09:19,868 --> 01:09:21,868
And then we can further,

1151
01:09:22,602 --> 01:09:24,602
you know, eliminate this,

1152
01:09:24,835 --> 01:09:26,835
this misconception that we aren't hiring.

1153
01:09:29,635 --> 01:09:31,635
So I will, I would love to, to have someone

1154
01:09:31,934 --> 01:09:33,934
kind of speak to that.

1155
01:09:34,535 --> 01:09:37,335
Yeah. So we can absolutely work to partner
with, PIOs to get things out.

1156
01:09:40,836 --> 01:09:42,836
You know, a little bit better. But I do want to say our numbers of applicants are not hurting.

1157
01:09:44,301 --> 01:09:46,301
We get lots of people that are applying to the jobs.

1158
01:09:46,602 --> 01:09:48,602
It's after the process.

1159
01:09:48,702 --> 01:09:50,702
You know, where does somebody want to ultimately work?

1160
01:09:52,268 --> 01:09:54,268
But we do get high numbers, so we are advertising

1161
01:09:55,435 --> 01:09:57,435
as the jobs come available.

1162
01:09:57,635 --> 01:10:00,435
We've implemented a few different things.
So one of the things I'm happy to report,

1163
01:10:01,435 --> 01:10:04,401
we actually have two our staff members,
they're at a career fair right now.

1164
01:10:05,468 --> 01:10:07,468
We have, we've been doing, various events.

1165
01:10:08,101 --> 01:10:10,101
One of our, senior analyst, Harry Stanley,

1166
01:10:10,935 --> 01:10:12,935
did a great presentation last week at the library.

1167
01:10:13,268 --> 01:10:15,268
I think we had 300 people attend,

1168
01:10:15,435 --> 01:10:18,201
where he talked about how to apply for a job.
Where are the pitfalls that we're seeing

1169
01:10:18,735 --> 01:10:20,735
in the applicant application process?

1170
01:10:22,569 --> 01:10:25,201
So, you know, people aren't filling out their application correctly and they're falling off the
how can we help the public?

1171
01:10:25,568 --> 01:10:27,568
So we are actively working on recruiting for our jobs.

1172
01:10:29,802 --> 01:10:32,368
We've also implemented a few different
things that help us internally.

1173
01:10:32,935 --> 01:10:34,935
So we got new software in our applicant tracking system.

1174
01:10:36,468 --> 01:10:38,468
So additional modules that will help us to hire faster.

1175
01:10:39,767 --> 01:10:41,969
So we just implemented that.
We're going through an implementation process

1176
01:10:42,702 --> 01:10:44,702
with Neil Gove or government jobs is what the public sees.

1177
01:10:46,235 --> 01:10:48,235
And so that is supposed to be fully implemented

1178
01:10:48,401 --> 01:10:51,335
and ready to go by June 5th.
So our team is working on that.

1179
01:10:51,934 --> 01:10:54,680
So we have a lot of things
that are happening on the back end.

1180
01:10:54,969 --> 01:10:56,969
We are a very small team, and so we are trying to not only

1181
01:10:57,935 --> 01:10:59,935
fill our own positions, but to help fill positions citywide.

1182
01:11:00,968 --> 01:11:02,968
Absolutely. And that makes sense.

1183
01:11:03,835 --> 01:11:05,835
And I hope that, you know, the open positions that you all have an HR,

1184
01:11:06,768 --> 01:11:09,635
those will be a priority to fill.
And then also at the same time,

1185
01:11:10,335 --> 01:11:12,602
I know that a lot of times
the community feedback that we receive

1186
01:11:13,468 --> 01:11:15,468
is that it takes so long to actually get hired

1187
01:11:16,567 --> 01:11:18,235
with the city.
And so I hope that,

1188
01:11:18,935 --> 01:11:20,935
I guess to the administration supporting the department

1189
01:11:22,101 --> 01:11:24,101
that we could help to really like set,

1190
01:11:25,401 --> 01:11:27,401
a very strong goal of like,

1191
01:11:27,502 --> 01:11:29,502
you know, by the time someone applies to the time

1192
01:11:30,702 --> 01:11:32,702
we actually fill the position, like what?

1193
01:11:33,736 --> 01:11:35,736
What is that time frame that we are actually striving for so that, you know,

1194
01:11:36,935 --> 01:11:38,935
if there was 30 applicants that applied for that one position,

1195
01:11:40,802 --> 01:11:42,802
then those those 29 who don't get the job can move on to

1196
01:11:44,468 --> 01:11:46,468
maybe something else that's posted as well,

1197
01:11:47,200 --> 01:11:49,200
so that we are in general losing all 29.

1198
01:11:50,235 --> 01:11:52,235
Right.

1199
01:11:52,536 --> 01:11:54,536
And then potentially that would help to fill some of the, the vacancies

1200
01:11:56,502 --> 01:11:58,502
and through the chair, we have several council members

1201
01:11:58,935 --> 01:12:00,935
that are actually working to fill their own positions.

1202
01:12:01,602 --> 01:12:03,602
So I've been able to work with several of you one on one.

1203
01:12:04,802 --> 01:12:06,802
And I think you've seen some of the processes

1204
01:12:07,435 --> 01:12:09,435
once somebody selected and, and onboarding,

1205
01:12:10,235 --> 01:12:12,235
there's still the payroll paperwork

1206
01:12:12,902 --> 01:12:15,801
that has to be filled out. There's still the, you know, I-9 process,
and the person has to come in.

1207
01:12:16,135 --> 01:12:18,135
So there's those other pieces that wanted transfers

1208
01:12:19,102 --> 01:12:21,102
from the department back to HR, back to payroll.

1209
01:12:21,835 --> 01:12:23,835
So there's those things that we're working very closely,

1210
01:12:26,336 --> 01:12:29,236
with the payroll manager, to make sure that we're helping to streamline those processes
so we can get people onboarded as quickly as possible.

1211
01:12:30,667 --> 01:12:33,134
And just a comment.
You're absolutely right, Amber.

1212
01:12:33,502 --> 01:12:35,969
It's been a delight working
really closely with both of you and Anjali.

1213
01:12:39,100 --> 01:12:41,134
With onboarding.
And so I'm really grateful for your support.

1214
01:12:42,101 --> 01:12:44,101
Thank you.

1215
01:12:45,168 --> 01:12:47,168
Okay.

1216
01:12:49,202 --> 01:12:52,102
Thank you. And I did want to second my colleague's comments
on using social media, and just I think we have to meet,

1217
01:12:56,269 --> 01:12:58,269
you know, 20 year olds and 30 year olds, the next generation of public

1218
01:12:58,401 --> 01:13:00,401
servants, that's where they're at.

1219
01:13:00,868 --> 01:13:03,568
I just really want to understand
this whole requisition issue because I,

1220
01:13:07,135 --> 01:13:09,135
it's a little jaw dropping in terms of the vacancies

1221
01:13:10,100 --> 01:13:12,100
that don't have a requisition submitted.

1222
01:13:12,335 --> 01:13:14,335
Can you walk us through exactly what that looks like?

1223
01:13:16,169 --> 01:13:18,169
And why so many department heads have not submitted it?

1224
01:13:19,968 --> 01:13:22,802
Is that something that
if we really focus on hiring up more HR analysts,

1225
01:13:25,401 --> 01:13:27,401
that the HR department could then support department

1226
01:13:29,969 --> 01:13:31,969
heads in submitting it? Is it a highly technical or convoluted process?

1227
01:13:33,168 --> 01:13:36,102
So yeah.
So I'll I'll start off and I'll hand it to Director Johnson.

1228
01:13:38,802 --> 01:13:41,268
Part of those additional positions
that were added to our budget

1229
01:13:41,468 --> 01:13:43,468
were to help with submission of the requisitions.

1230
01:13:45,835 --> 01:13:48,335
One of the key things, though, is we don't want to just submit
requisitions for every position that there is.

1231
01:13:49,468 --> 01:13:51,468
So the department has to decide where are their priorities.

1232
01:13:55,237 --> 01:13:57,237
You know, we submit it for the office assistant, but they really needed to do the sweeps. Street sweeper.

1233
01:13:58,735 --> 01:14:00,735
First. We want to make sure that they're prioritizing

1234
01:14:01,469 --> 01:14:04,335
where their needs are. So we don't want to just submit every requisition
without the department actually letting us know

1235
01:14:05,502 --> 01:14:07,502
what are the priorities for our department?

1236
01:14:08,690 --> 01:14:10,690
Especially if, you know, you want to hire the supervisor

1237
01:14:10,135 --> 01:14:12,135
before you fill the position that there will be supervising.

1238
01:14:12,768 --> 01:14:14,768
You can't hire the incumbent and then have no supervisor.

1239
01:14:15,635 --> 01:14:18,468
So it really is a strategic process
on how the requisitions are submitted.

1240
01:14:19,335 --> 01:14:21,968
But the actual process of submitting
a requisition is very easy.

1241
01:14:22,602 --> 01:14:25,268
It takes a couple of minutes.
But it really is the whole thought

1242
01:14:25,835 --> 01:14:27,835
process behind submitting the requisition

1243
01:14:27,902 --> 01:14:29,902
to turn it over to the director. Thank you for that.

1244
01:14:32,369 --> 01:14:35,335
I'd like to pass to see Administrator Johnson and just a friendly reminder.
We have 45 minutes to finish three items, one

1245
01:14:37,268 --> 01:14:39,268
that has significant public comment. Thank you.

1246
01:14:39,502 --> 01:14:41,702
Thank you to the chair.
Councilman Wang, I know you have probably have

1247
01:14:42,168 --> 01:14:44,168
a couple more, questions that you'll want to ask.

1248
01:14:45,668 --> 01:14:47,668
But but I want to be mindful of the other items that we have.

1249
01:14:48,701 --> 01:14:51,502
If it if it is helpful,
happy to sit down and walk you through this.

1250
01:14:53,535 --> 01:14:55,535
But the process actually is, which is very consistent amongst

1251
01:14:56,768 --> 01:14:59,635
you Mississippi politicians across the country.
So happy to make and carve out that time.

1252
01:15:01,801 --> 01:15:04,101
But I just want to be cognizant
of the other items that we have.

1253
01:15:04,968 --> 01:15:06,968
Coming up. Okay. Yeah. That's fair.

1254
01:15:07,235 --> 01:15:09,902
I'll just finish with this comment,
which is like there are positions like

1255
01:15:12,902 --> 01:15:14,902
code enforcement position that have been highlighted as a priority, discussed

1256
01:15:15,335 --> 01:15:17,335
with the department had they agree it's a top priority.

1257
01:15:18,350 --> 01:15:20,350
Other departments even say this position is needed.

1258
01:15:20,535 --> 01:15:22,535
And then I look on the website and it's still not listed.

1259
01:15:23,802 --> 01:15:25,802
And so this is the kind of stuff that I just really need

1260
01:15:27,635 --> 01:15:29,635
feel like we need to dig into.

1261
01:15:30,680 --> 01:15:32,680
Okay, that's it.

1262
01:15:32,634 --> 01:15:35,268
Thank you.
Public speakers

1263
01:15:36,350 --> 01:15:38,350
calling in the names that sign up to speak on item number four.

1264
01:15:39,870 --> 01:15:41,870
In no particular order. You can come up to the podium set earlier, David Boatwright

1265
01:15:43,268 --> 01:15:45,268
and Kevin Daley, David Boatwright, district four.

1266
01:15:46,368 --> 01:15:48,368
After this bloodbath that y'all have carried on here,

1267
01:15:50,134 --> 01:15:52,134
I think it's obvious that there's been

1268
01:15:52,735 --> 01:15:54,735
a lack of communication, both by the council,

1269
01:15:56,702 --> 01:15:58,702
human resources and all the departments.

1270
01:15:58,969 --> 01:16:00,969
There's no reason why there should be so many,

1271
01:16:03,134 --> 01:16:05,134
requisitioned.

1272
01:16:05,601 --> 01:16:08,340
Positions.
Now, my comments,

1273
01:16:09,268 --> 01:16:11,268
unexplained in this report shows, four

1274
01:16:12,268 --> 01:16:15,102
frozen positions that were failed
and 69 unauthorized positions that were filled,

1275
01:16:19,301 --> 01:16:21,301
except in departments where there is a clear

1276
01:16:21,735 --> 01:16:23,735
need for hiring, for example, OPD, 911 street

1277
01:16:25,568 --> 01:16:27,568
repair, street paving, safety related infrastructure,

1278
01:16:30,134 --> 01:16:32,134
and where significant revenue generation

1279
01:16:33,690 --> 01:16:35,690
has been proven, departments where significant non

1280
01:16:37,268 --> 01:16:39,268
general purpose fund bond spending is available

1281
01:16:40,902 --> 01:16:42,902
and jobs where future experience loss can be predicted due

1282
01:16:44,835 --> 01:16:46,835
to retirements and replacement, hiring is difficult.

1283
01:16:48,235 --> 01:16:51,169
The city should not be budgeting
for new positions that do not meet these criteria.

1284
01:16:54,168 --> 01:16:56,168
We still have a budget problem.

1285
01:16:56,468 --> 01:16:58,468
Why are we hiring 800 people if we've got a budget problem?

1286
01:17:02,336 --> 01:17:04,336
Positions where solid, factual, results driven, results

1287
01:17:06,200 --> 01:17:08,200
driven reasons cannot be proven, or jobs

1288
01:17:09,201 --> 01:17:11,201
this city cannot afford to fail, pure statistics

1289
01:17:12,735 --> 01:17:14,735
should not be the only justification for hiring.

1290
01:17:18,468 --> 01:17:20,468
I'm not going to finish the rest of this, but,

1291
01:17:20,935 --> 01:17:22,935
basically we ought to look back at what happened since two,

1292
01:17:24,169 --> 01:17:26,169
2019 when we started hiring like crazy through the,

1293
01:17:30,668 --> 01:17:32,668
pandemic. And, this city has grown in size so much.

1294
01:17:34,301 --> 01:17:36,602
We need to look at what happened
then and reconsider those jobs.

1295
01:17:38,201 --> 01:17:40,201
There's just too many.

1296
01:17:48,635 --> 01:17:50,635
Seth, all your president.

1297
01:17:52,300 --> 01:17:54,300
Oakland firefighters. I just want to say thank you for the report. That's incredibly, informative and for the entire council's

1298
01:17:55,335 --> 01:17:57,335
work to try and staff up Oakland.

1299
01:17:57,868 --> 01:18:00,102
Just speaking for the OFT
and open firefighters perspective, staffing levels

1300
01:18:01,869 --> 01:18:03,869
for my membership as of is approaching an all time low.

1301
01:18:05,969 --> 01:18:08,435
Council Member Unger can attest to this.
There were some times we were down in the high 300,

1302
01:18:09,568 --> 01:18:11,568
so we're approaching 400 members at this point.

1303
01:18:12,502 --> 01:18:14,502
And as far as we're aware of, we're the only department

1304
01:18:15,835 --> 01:18:18,435
that has a minimum staffing agreement
that guarantees that there must be this many

1305
01:18:19,301 --> 01:18:21,301
fire engines and trucks on the city every day

1306
01:18:21,734 --> 01:18:23,668
with as many people.
So we have a set number of seats

1307
01:18:24,869 --> 01:18:26,869
that we have to fill contractually every day

1308
01:18:26,968 --> 01:18:29,869
that is set in order to guarantee
safety levels for Oakland ers and for Oakland firefighters.

1309
01:18:32,734 --> 01:18:34,734
That's 141 per day.

1310
01:18:35,902 --> 01:18:37,902
There are three shifts. That's 423 butts that need to be in seats every day.

1311
01:18:38,502 --> 01:18:40,502
And we're under 420 members total right now.

1312
01:18:42,668 --> 01:18:44,668
We're at 418, is my recollection.

1313
01:18:46,269 --> 01:18:48,269
So that doesn't account for any day off, any sick days, any vacation, any anything.

1314
01:18:49,635 --> 01:18:51,635
My membership is at the breaking point, and we're at the point

1315
01:18:52,680 --> 01:18:54,680
now where,

1316
01:18:55,202 --> 01:18:57,202
people are having to choose between their families and their oath,

1317
01:18:58,268 --> 01:19:00,668
and they're going through divorces.
They're going through and contemplating suicide.

1318
01:19:01,935 --> 01:19:03,935
We're we are in extremis, the the the time is now.

1319
01:19:06,401 --> 01:19:08,401
Actually, the time is passed to do something.

1320
01:19:08,602 --> 01:19:10,602
So I'm calling on this board

1321
01:19:11,802 --> 01:19:13,802
and this body to do something, please, to help my membership in Oakland.

1322
01:19:14,635 --> 01:19:17,568
We need to do a lateral firefighter class.
We need to do a lateral pay for,

1323
01:19:18,368 --> 01:19:20,368
firefighter paramedic class immediately.

1324
01:19:20,768 --> 01:19:22,768
A 17% vacancy rate is just abysmal.

1325
01:19:24,835 --> 01:19:26,835
And it's unsafe, and Aucklanders deserve better.

1326
01:19:30,636 --> 01:19:32,636
You know, the the last thing I want to say is just what I'm hearing from H.R.

1327
01:19:33,934 --> 01:19:35,934
is that there, ready to work.

1328
01:19:36,134 --> 01:19:38,134
And they need requisitions.

1329
01:19:38,502 --> 01:19:40,502
They're ready to hire. So let's do it.

1330
01:19:40,702 --> 01:19:42,702
You know, we're at 418 people plus or minus,

1331
01:19:44,134 --> 01:19:47,350
and we're authorized for 500.
I'd love 2026 to be the year that we hit that number.

1332
01:19:48,634 --> 01:19:50,634
Thank you.

1333
01:19:57,680 --> 01:19:59,680
Kevin Daley,

1334
01:19:59,702 --> 01:20:01,702
I've also heard when I attend the Bicyclists

1335
01:20:02,502 --> 01:20:04,502
and Pedestrian Advisory Commissions,

1336
01:20:05,935 --> 01:20:07,935
often Odot mentions problems with hiring.

1337
01:20:11,200 --> 01:20:13,200
And I think from various departments, I've heard versions of the top

1338
01:20:15,200 --> 01:20:17,200
five rule. If you give a chart too many positions to fill at once,

1339
01:20:19,935 --> 01:20:21,935
some of the some of the important positions

1340
01:20:23,902 --> 01:20:25,902
will be dropped. I'm hoping the city administrator can work with

1341
01:20:27,668 --> 01:20:29,668
all of the departments who are having trouble hiring

1342
01:20:30,735 --> 01:20:32,735
and with H.R, and figure out how we can move forward and

1343
01:20:33,834 --> 01:20:35,834
improve hiring. Thank you.

1344
01:20:38,503 --> 01:20:40,503
Thank you for your comments, chair. That concludes all speakers on this item.

1345
01:20:41,602 --> 01:20:43,602
Thank you. I will entertain a motion to, forward this to the,

1346
01:20:46,102 --> 01:20:48,102
April 14th City Council meeting as a public

1347
01:20:49,634 --> 01:20:51,634
hearing.

1348
01:20:53,368 --> 01:20:55,368
Will move approval second.

1349
01:20:58,103 --> 01:21:00,768
Thank you. We have a motion made by Council Member Brown, seconded by Council Member Wang,
to approve the recommendations of staff

1350
01:21:01,235 --> 01:21:03,235
and to receive and forward this item to the April

1351
01:21:05,502 --> 01:21:07,502
14th Special City Council Agenda at 3:30 p.m.

1352
01:21:09,201 --> 01:21:11,201
as a public hearing on roll, Council members Brown,

1353
01:21:13,335 --> 01:21:15,335
Ungar I, Wang I

1354
01:21:15,869 --> 01:21:17,869
and chair Ramachandran I thank you.

1355
01:21:18,835 --> 01:21:20,835
Item number four passes with four eyes

1356
01:21:21,200 --> 01:21:23,200
to be forwarded to the April 14th Special City Council

1357
01:21:24,468 --> 01:21:27,101
agenda at 3:30 p.m.
as a public hearing

1358
01:21:28,102 --> 01:21:30,102
reading in item five, receive an informational report

1359
01:21:30,969 --> 01:21:32,969
on the results of the salary survey for the

1360
01:21:34,336 --> 01:21:36,336
port city job classifications earning less than $25 per hour.

1361
01:21:37,835 --> 01:21:39,835
And we have one speaker that signed up to speak.

1362
01:21:43,467 --> 01:21:45,902
Thank you.
In the interest of time, myself and coauthor Council Member

1363
01:21:49,335 --> 01:21:51,335
Brown would like to postpone this item to be heard

1364
01:21:52,702 --> 01:21:54,702
at the next kind of, finance committee

1365
01:21:56,101 --> 01:21:58,101
meeting on April 21st.

1366
01:22:03,968 --> 01:22:05,968
But we are open to taking,

1367
01:22:06,935 --> 01:22:09,667
public comment, and we'll have to vote on it.
Been postponed as well,

1368
01:22:11,702 --> 01:22:14,680
calling in the name that signed up
to speak on item number five, Kevin Dally,

1369
01:22:16,635 --> 01:22:18,635
who has just left the chamber.

1370
01:22:23,768 --> 01:22:25,768
Mr.. Dally, would you still like to speak on.

1371
01:22:26,101 --> 01:22:28,101
Okay, chair, that concludes our names.

1372
01:22:29,736 --> 01:22:31,736
Thank you. I will make a motion to postpone this to the next FMC committee

1373
01:22:33,401 --> 01:22:35,401
on, April 21st.

1374
01:22:40,734 --> 01:22:43,268
To the second.
Second.

1375
01:22:45,169 --> 01:22:47,680
Thank you. That was a motion made by Chair Ramachandran,
seconded by Council Member

1376
01:22:47,668 --> 01:22:49,668
Wang to continue this item to the April 21st

1377
01:22:51,502 --> 01:22:53,502
Finance and Management Committee. Agenda on roll.

1378
01:22:55,202 --> 01:22:57,202
Council members. Brown I, Ungar I, Wang I and chair.

1379
01:22:58,868 --> 01:23:01,834
Ramachandran I thank you.
Item number five passes with

1380
01:23:02,768 --> 01:23:04,768
four eyes to be forwarded to the April 21st

1381
01:23:06,134 --> 01:23:09,100
Finance and Management Committee.
Agenda reading in item number three,

1382
01:23:13,835 --> 01:23:16,468
reading all pieces of legislation
noting that portion one was withdrawn.

1383
01:23:20,134 --> 01:23:22,134
Adopt the following pieces of legislation

1384
01:23:22,835 --> 01:23:24,835
A resolution recommending to the Civil Service Board

1385
01:23:25,835 --> 01:23:27,835
the exemption of the classification of Parking

1386
01:23:28,535 --> 01:23:30,535
Administrator from the operation of civil service,

1387
01:23:32,468 --> 01:23:34,468
noting that one was withdrawn, and two a resolution

1388
01:23:35,969 --> 01:23:37,969
recommending to the Civil Service Board the

1389
01:23:38,368 --> 01:23:40,368
exemption of the Classification of Constitutional policing,

1390
01:23:42,302 --> 01:23:44,302
administrative for the operation of civil service, and three

1391
01:23:46,236 --> 01:23:48,236
a resolution recommending to the Civil Service Board

1392
01:23:49,435 --> 01:23:52,350
the exemption of the classification
of Assistant Director, Human Services, for the operation

1393
01:23:54,340 --> 01:23:56,340
of civil Service, and for an ordinance

1394
01:23:57,350 --> 01:23:59,350
amending the salary Schedule of Ordinance Number 12187

1395
01:24:01,201 --> 01:24:03,201
CMS and sorry to a at the full time

1396
01:24:05,368 --> 01:24:07,368
classification of parking Administrator and be,

1397
01:24:08,368 --> 01:24:10,368
the full time classification of Constitutional Policing

1398
01:24:10,735 --> 01:24:12,735
Administrator and c at the full time

1399
01:24:12,835 --> 01:24:14,835
classification of Assistant Director, Human Services,

1400
01:24:15,435 --> 01:24:17,435
and amending the salary of the full time

1401
01:24:18,735 --> 01:24:20,735
classification of neighborhood law courts.

1402
01:24:21,901 --> 01:24:24,235
Attorney.
And we have a number of speakers on this item.

1403
01:24:27,502 --> 01:24:29,502
Monica Davis, Deputy City Administrator

1404
01:24:30,102 --> 01:24:32,102
I did want to clarify the administration's request

1405
01:24:33,435 --> 01:24:35,435
on amending the full component of this agenda item.

1406
01:24:37,502 --> 01:24:40,368
So for item three, withdrawing part
one, as the clerk mentioned,

1407
01:24:42,902 --> 01:24:44,902
but also in part for updating the title of the ordinance to strike part A,

1408
01:24:47,350 --> 01:24:49,350
that says, add the full time classification

1409
01:24:49,236 --> 01:24:51,236
of parking administrator and in the body of the ordinance

1410
01:24:52,568 --> 01:24:54,568
to remove section two, the following classification

1411
01:24:55,935 --> 01:24:57,935
is added an ordinance number 12187 cms in the unit

1412
01:25:00,201 --> 01:25:02,201
UK 275 026 pay grade table to read as follows.

1413
01:25:05,402 --> 01:25:07,402
Classification title. Class member step, salary, parking, administration details

1414
01:25:08,268 --> 01:25:10,268
and then also updating the related attachment

1415
01:25:11,680 --> 01:25:13,934
A to remove the parking administrator.
On page 118.

1416
01:25:19,100 --> 01:25:21,968
Thank you.
Thank you colleagues.
Any questions? Councilor Unger,

1417
01:25:23,168 --> 01:25:25,168
just so I'm clear that that removes all of the

1418
01:25:27,168 --> 01:25:29,802
references to parking.
Yes, I probably should have said that up front. Yes.

1419
01:25:30,869 --> 01:25:33,834
For removing that parking administrator
component of this agenda item.

1420
01:25:34,868 --> 01:25:36,868
Thank you.

1421
01:25:37,301 --> 01:25:40,268
Okay. We can move to public comment.
Oh, sorry, I can't see.

1422
01:25:40,468 --> 01:25:43,235
I did have just just one very quick thing.
I just want to, highlight the salary increase

1423
01:25:45,368 --> 01:25:47,368
for the neighborhood law court attorneys here.

1424
01:25:47,468 --> 01:25:49,468
I think that this is an an incredibly

1425
01:25:49,969 --> 01:25:51,969
skilled group of folks who are working,

1426
01:25:53,702 --> 01:25:55,702
at a level sort of way below they could of the money

1427
01:25:56,335 --> 01:25:58,335
that they could make in the private sector.

1428
01:25:58,636 --> 01:26:00,636
And I just appreciate their work and say, this is well deserved.

1429
01:26:02,134 --> 01:26:04,134
So we agreed on the neighborhood law court

1430
01:26:04,668 --> 01:26:06,668
position, very well deserved increase.

1431
01:26:08,767 --> 01:26:10,667
Colleagues.
Okay. Public comment.

1432
01:26:12,768 --> 01:26:14,768
Calling in the names I signed up to speak on item number three.

1433
01:26:16,569 --> 01:26:18,569
In no particular order. You can come to the podium, state your name. For the record.

1434
01:26:18,869 --> 01:26:20,869
If you are ceding time to anyone, please be sure to,

1435
01:26:24,350 --> 01:26:27,100
be here in chamber to acknowledge that you are setting
time to that person.

1436
01:26:27,568 --> 01:26:29,568
Kevin Dally, Keith Schultz,

1437
01:26:32,602 --> 01:26:34,602
Ben Benfica's Cyrus, Michael Ford

1438
01:26:37,690 --> 01:26:39,690
I see people who have seated time to you, Douglas Mount

1439
01:26:41,340 --> 01:26:43,340
and Tammy Bird.

1440
01:26:43,350 --> 01:26:45,350
Kirby Olson I see people have ceded time to you,

1441
01:26:45,968 --> 01:26:47,968
Phillip Sweet,

1442
01:26:48,834 --> 01:26:50,834
Ben, Matt Law, Lakisha montalvo,

1443
01:26:54,534 --> 01:26:56,534
Chanel Smith,

1444
01:26:56,734 --> 01:26:58,734
Sarah Fine.

1445
01:27:02,340 --> 01:27:04,340
Collins, Heath and

1446
01:27:05,801 --> 01:27:07,801
Monica Lee.

1447
01:27:08,603 --> 01:27:10,603
Please state your name for the record before beginning your comment.

1448
01:27:12,703 --> 01:27:14,703
Good morning Sarah. Fine, I have time seated to me by Colin Beatty and the mission.

1449
01:27:18,302 --> 01:27:20,302
Thank you. You will have an adjusted time of four minutes.

1450
01:27:21,100 --> 01:27:23,668
You can begin. Okay. Sarah. Fine.
Department of Transportation and Local 21 member,

1451
01:27:25,101 --> 01:27:27,235
I'm here to present a letter
on behalf of nearly 1000 members citywide,

1452
01:27:29,368 --> 01:27:31,902
vehemently opposing the creation
of the parking administrator classification,

1453
01:27:33,100 --> 01:27:35,100
opposing the transition of a protected

1454
01:27:35,680 --> 01:27:37,680
civil service position to LB will employment

1455
01:27:37,602 --> 01:27:40,100
opposing the Finance Department's
takeover of the parking Division

1456
01:27:40,901 --> 01:27:43,368
and denouncing the administration's
misuse of general purpose funds to facilitate the takeover,

1457
01:27:45,802 --> 01:27:47,802
despite historically low parking staffing levels due to budget

1458
01:27:48,401 --> 01:27:50,668
cuts and delays in hiring,
the city has seen increased parking revenues.

1459
01:27:52,102 --> 01:27:54,102
Just as we are concerned about how revenues are collected,

1460
01:27:54,568 --> 01:27:56,568
we pay attention to how they're spent.

1461
01:27:56,702 --> 01:27:59,435
We oppose the creation of this position
because it wastes taxpayer money.

1462
01:28:00,702 --> 01:28:02,702
The parking administrator would uplevel the existing manager,

1463
01:28:04,268 --> 01:28:06,268
but have less staff reporting to them,

1464
01:28:06,435 --> 01:28:08,435
so your responsibilities and would do less work.

1465
01:28:10,836 --> 01:28:12,836
Why is the administration suddenly excited to give someone less work for more pay?

1466
01:28:14,435 --> 01:28:16,702
How will the administration pay
for this person who does less work for more pay

1467
01:28:18,701 --> 01:28:20,767
with a general purpose fund?
Of course, the same GPF

1468
01:28:21,101 --> 01:28:23,101
that was 12 months ago, so strapped for cash

1469
01:28:23,635 --> 01:28:26,268
that this administration felt it necessary
to send layoff notices to more than 60 union members,

1470
01:28:28,602 --> 01:28:30,602
the same GPF that was so tapped out every city worker

1471
01:28:31,568 --> 01:28:33,568
except sworn police was told there was not enough

1472
01:28:33,602 --> 01:28:35,602
for a guaranteed cost of living increase.

1473
01:28:36,702 --> 01:28:38,702
This year, we accepted maybe money in our contracts

1474
01:28:40,302 --> 01:28:42,302
for this administration to turn around and throw GG at a brand new corner office.

1475
01:28:43,635 --> 01:28:45,635
This is waste and we oppose it.

1476
01:28:46,200 --> 01:28:48,602
And speaking of corner offices, the staff
report fails to mention that this report this role

1477
01:28:51,269 --> 01:28:53,269
would be among the 30 highest paid positions in the entire city of Oakland.

1478
01:28:54,201 --> 01:28:56,201
Whoever's selected for this role will make more

1479
01:28:57,236 --> 01:28:59,340
than the Assistant Director of Planning and Building,
the assistant director of okay,

1480
01:28:59,568 --> 01:29:01,902
the assistant director of public works,
but also the director of Public Ethics

1481
01:29:02,902 --> 01:29:04,902
Commission and the director of Race and Equity.

1482
01:29:05,168 --> 01:29:07,168
If our budget is a statement of values,

1483
01:29:07,568 --> 01:29:09,568
the statement clearly says, we got it all wrong.

1484
01:29:10,335 --> 01:29:12,335
Finally, we stand for protecting civil service

1485
01:29:12,602 --> 01:29:14,602
because it is a bulwark against cronyism and nepotism,

1486
01:29:15,869 --> 01:29:18,401
against corruption and compromise.
Ethics from the federal government

1487
01:29:18,667 --> 01:29:20,935
to local government,
civil service means you must be hired through

1488
01:29:22,735 --> 01:29:24,735
a competitive, merit based, qualifications based system.

1489
01:29:26,134 --> 01:29:28,368
It means you cannot be fired
because you refuse to do someone's bidding,

1490
01:29:29,868 --> 01:29:31,868
and it means you don't

1491
01:29:32,690 --> 01:29:34,690
get the corner office just because your friend has the other one.

1492
01:29:34,335 --> 01:29:36,968
We oppose the administration's proposal
to replace an existing civil service

1493
01:29:38,680 --> 01:29:40,802
protected role with a new role exempt
from civil service and at greater cost.

1494
01:29:41,435 --> 01:29:43,435
And so should you join us in rejecting

1495
01:29:43,835 --> 01:29:46,368
the administration's meritless proposal
to add a wasteful, exempt

1496
01:29:46,768 --> 01:29:48,768
executive position to our top heavy tree?

1497
01:29:57,869 --> 01:29:59,869
Hi, I'm Keith Shaw, time with Oak Dot.

1498
01:30:00,201 --> 01:30:02,201
I've worked for the city for 26 years this year,

1499
01:30:03,668 --> 01:30:05,668
for the last eight years with Odot.

1500
01:30:07,169 --> 01:30:09,169
I'm basically coming to reiterate a very simple, simple question

1501
01:30:10,468 --> 01:30:12,468
why are you paying more money

1502
01:30:14,201 --> 01:30:16,201
for less work,

1503
01:30:16,602 --> 01:30:18,602
more money for less work?

1504
01:30:19,934 --> 01:30:21,934
That makes no sense.

1505
01:30:23,350 --> 01:30:25,350
And after listening to the reports today and having my jaw hit the floor

1506
01:30:26,169 --> 01:30:28,169
many times, I'm starting to see a pattern of nuttiness here.

1507
01:30:31,401 --> 01:30:33,401
Please, please say no to the insanity

1508
01:30:36,201 --> 01:30:38,201
and start the process back to responsibility.

1509
01:30:40,601 --> 01:30:42,935
I so want to point out
that if you're concerned about revenue,

1510
01:30:43,602 --> 01:30:45,602
please come and talk to the staff

1511
01:30:45,768 --> 01:30:47,768
about increasing revenue and ideas for that.

1512
01:30:47,934 --> 01:30:50,869
We have plenty of ideas.
All of the people here who work for Odot

1513
01:30:51,768 --> 01:30:53,768
have ideas about increasing revenue,

1514
01:30:54,135 --> 01:30:56,135
and I would love to sit down with city council staff

1515
01:30:57,201 --> 01:30:59,201
and go over ideas that we have batted around

1516
01:31:00,101 --> 01:31:02,101
for years to increase finance and revenue.

1517
01:31:03,601 --> 01:31:05,601
Thank you so much.

1518
01:31:10,502 --> 01:31:12,635
For the record, Kirby Olson,
I have two people seeing their time.

1519
01:31:12,934 --> 01:31:14,934
To me, they are.

1520
01:31:14,969 --> 01:31:16,969
Their names are Philip Sweet and Ben Matlock.

1521
01:31:22,268 --> 01:31:24,268
Right.

1522
01:31:26,350 --> 01:31:28,568
So for the record, my name is Kirby Olson.
I'm here today speaking as a local 21

1523
01:31:29,935 --> 01:31:31,935
union member and concerned Oakland resident,

1524
01:31:32,802 --> 01:31:34,802
thank you to the administration for removing

1525
01:31:35,735 --> 01:31:37,735
the parking administrator from today's item.

1526
01:31:38,902 --> 01:31:40,902
But I just want to generally speak,

1527
01:31:41,901 --> 01:31:43,901
against that position,

1528
01:31:44,368 --> 01:31:46,368
and urge the committee members to reject the creation

1529
01:31:48,236 --> 01:31:50,236
of the parking administrator position, whenever it comes back to you,

1530
01:31:51,235 --> 01:31:53,235
creation of the parking administrator position

1531
01:31:53,468 --> 01:31:55,468
would all but ensure

1532
01:31:56,350 --> 01:31:58,350
that the finance Department's hostile takeover of OKC's parking division will happen.

1533
01:31:58,935 --> 01:32:00,935
That proposal was presented to the Public Works

1534
01:32:01,235 --> 01:32:04,134
and Transportation Committee twice,
where both times it faced deep skepticism

1535
01:32:06,769 --> 01:32:08,769
from committee members and an overwhelming display of opposition from staff.

1536
01:32:09,702 --> 01:32:11,702
The local 21 and SEIU unions, business improvement districts,

1537
01:32:13,734 --> 01:32:16,335
transportation advocates,
and the bicycle and Pedestrian Advisory Commission.

1538
01:32:18,101 --> 01:32:20,502
The reorganization proposal
has not been vetted by the full council,

1539
01:32:21,168 --> 01:32:23,168
and is not currently scheduled to be vetted

1540
01:32:23,302 --> 01:32:25,302
until such time as that proposal has been heard and approved

1541
01:32:25,968 --> 01:32:28,735
by your colleagues on the full council.
It is immature and irresponsible to approve the creation

1542
01:32:30,734 --> 01:32:33,235
of this new position.
We know that as soon as this position is created,

1543
01:32:34,535 --> 01:32:37,340
finance will use ad deletes
and other financial trickery to fill it.

1544
01:32:39,436 --> 01:32:41,969
Council members. The city administrator has told you
that he has full authority to execute the reorg,

1545
01:32:43,468 --> 01:32:46,201
and you are helpless to stop it.
And yet, what he hasn't told you

1546
01:32:47,100 --> 01:32:49,435
is that you have in your power
the ability to reject the creation of this position,

1547
01:32:51,350 --> 01:32:53,350
which is in fact the linchpin of the entire reorganization.

1548
01:32:54,535 --> 01:32:57,135
He also didn't tell you that creation
of this new position will cost $550,000 fully loaded per year

1549
01:33:00,435 --> 01:33:02,934
from the general fund,
and be completely redundant

1550
01:33:04,235 --> 01:33:06,668
to the award winning parking division manager
that you are already employing at the Dot,

1551
01:33:08,268 --> 01:33:10,268
and who will continue to be employed

1552
01:33:10,368 --> 01:33:12,368
regardless of the reorg.

1553
01:33:12,568 --> 01:33:14,568
The stated rationale for this reorganization is that finance

1554
01:33:16,169 --> 01:33:18,169
can better handle collections and citation payment plans.

1555
01:33:19,268 --> 01:33:21,268
Collections account for less than 1.5%

1556
01:33:21,801 --> 01:33:24,336
of total parking revenues,
and finance has not stated what they would do to improve them.

1557
01:33:26,702 --> 01:33:28,702
By their own admission, they have not identified

1558
01:33:29,135 --> 01:33:31,135
any new revenues from the reorg, nor any salary savings.

1559
01:33:33,680 --> 01:33:35,680
The rationale is so flimsy

1560
01:33:35,101 --> 01:33:37,101
and so baseless that we have no choice

1561
01:33:37,635 --> 01:33:39,635
but to assume that the real reason for the entire proposal

1562
01:33:40,902 --> 01:33:42,902
is so that they can hand this very well-paying,

1563
01:33:43,134 --> 01:33:45,134
appointed position to one of their friends.

1564
01:33:48,802 --> 01:33:50,802
That level of nepotism is sadly not surprising given

1565
01:33:52,200 --> 01:33:54,200
the track record of the people pushing pushing this proposal.

1566
01:33:55,100 --> 01:33:57,902
But we need to do better as a city.
This isn't 2008, and we don't need

1567
01:33:58,868 --> 01:34:00,868
to go back to those dark days.

1568
01:34:03,768 --> 01:34:05,768
We already have an award winning division manager

1569
01:34:05,969 --> 01:34:07,969
in Michael Ford, who can lead the parking division once again

1570
01:34:09,202 --> 01:34:11,202
as soon as the administration drops this terrible proposal.

1571
01:34:13,803 --> 01:34:15,803
Committee members, I ask you not to sit back and let this corruption unfold.

1572
01:34:16,635 --> 01:34:19,468
Assert the authority that the people of this
great city have given you.

1573
01:34:19,901 --> 01:34:22,340
Show us that you are not
a rubber stamp for this administration.

1574
01:34:23,350 --> 01:34:25,350
Reject this redundant and costly position until such

1575
01:34:26,200 --> 01:34:28,200
time as the full council has heard the parking reorg

1576
01:34:29,200 --> 01:34:31,200
and given an opinion one way or the other. Thank you.

1577
01:34:39,602 --> 01:34:42,568
Good morning. Michael Ford and I have two people,
sitting me to me, Doug Mount and Tammy Byrd.

1578
01:34:46,235 --> 01:34:48,535
So thank you again.
Michael Ford, local 21 member,

1579
01:34:50,535 --> 01:34:52,535
resident of district two. And,

1580
01:34:55,835 --> 01:34:57,835
for for ten years, I had the honor of,

1581
01:34:58,568 --> 01:35:00,568
leading the city's, parking and mobility

1582
01:35:01,435 --> 01:35:03,435
division within the Department of Transportation.

1583
01:35:04,901 --> 01:35:06,901
And, I'd like to,

1584
01:35:07,535 --> 01:35:09,535
just share a little bit about,

1585
01:35:10,602 --> 01:35:13,567
just get personal for a minute,
and reflect on what,

1586
01:35:15,802 --> 01:35:18,802
it's been like since October 3rd,
when I was told on my birthday that,

1587
01:35:20,335 --> 01:35:22,335
the city was taking away my division

1588
01:35:22,869 --> 01:35:24,869
and that I was instructed not to question it.

1589
01:35:26,601 --> 01:35:28,601
And I want to thank,

1590
01:35:28,668 --> 01:35:30,668
council members Unger and Brown for bringing, the resolution

1591
01:35:34,603 --> 01:35:36,603
or the, the request to the city administration to bring an information

1592
01:35:37,135 --> 01:35:39,135
report to the Public Works and Transportation Committee.

1593
01:35:39,335 --> 01:35:41,335
It's been very, very important.

1594
01:35:41,901 --> 01:35:43,901
I am so proud of the employees,

1595
01:35:46,802 --> 01:35:48,802
in the Department of Transportation, Parking

1596
01:35:50,603 --> 01:35:52,603
and Mobility Division from SEIU and local 21 who have stuck together.

1597
01:35:53,568 --> 01:35:55,568
We've cried together, we've organized together.

1598
01:35:57,350 --> 01:35:59,350
We've come in to this chamber multiple times to express

1599
01:36:00,535 --> 01:36:02,535
our concern about this parking takeover.

1600
01:36:04,435 --> 01:36:06,435
And, I feel that

1601
01:36:07,680 --> 01:36:09,680
the, the actions today, by the city

1602
01:36:10,401 --> 01:36:12,401
administration to withdraw this item gives us more room.

1603
01:36:14,202 --> 01:36:16,202
As we've repeatedly said, we're not being confrontational.

1604
01:36:17,201 --> 01:36:19,535
We're trying to be constructive.
We just want the best thing for the city of Oakland.

1605
01:36:22,134 --> 01:36:24,134
Which also means the best thing for our staff

1606
01:36:26,100 --> 01:36:28,100
in 2016, members in this room,

1607
01:36:29,635 --> 01:36:31,635
went to council and asked to be part

1608
01:36:33,668 --> 01:36:35,668
of the new Department of Transportation

1609
01:36:36,835 --> 01:36:38,835
parking enforcement asked to be reworked from the police department

1610
01:36:39,835 --> 01:36:41,835
to the new Department of Transportation.

1611
01:36:42,301 --> 01:36:44,301
Now they're asking to stay in th

1612
01:36:54,168 --> 01:36:56,935
You've heard several times
that this parking reorg would involve

1613
01:37:00,802 --> 01:37:02,802
the creation of a new parking administration position.

1614
01:37:04,435 --> 01:37:06,435
The administration has also said repeatedly

1615
01:37:07,535 --> 01:37:09,535
that the customer service center, our parking and mobility

1616
01:37:10,902 --> 01:37:12,902
assistance center, deserves a dedicated supervisor.

1617
01:37:15,435 --> 01:37:17,435
I couldn't agree more because I've been holding

1618
01:37:18,100 --> 01:37:20,100
that role for three and a half years.

1619
01:37:20,168 --> 01:37:22,168
While it's been frozen.

1620
01:37:22,301 --> 01:37:24,301
So in effect,

1621
01:37:26,135 --> 01:37:28,135
I have been doing two jobs for three and a half years,

1622
01:37:29,635 --> 01:37:31,635
and I'm not complaining.

1623
01:37:32,835 --> 01:37:34,835
But this reorg would create two new positions,

1624
01:37:36,802 --> 01:37:38,802
one of which would be getting 20% more than me.

1625
01:37:41,602 --> 01:37:43,602
That's $45,000 a year more for doing 60%

1626
01:37:47,350 --> 01:37:49,350
of what I've been doing for the last 4 or 5 years.

1627
01:37:52,335 --> 01:37:54,335
That's that's I, that's unconscionable.

1628
01:37:55,268 --> 01:37:57,268
I just can't I can't understand why you would do it.

1629
01:37:58,134 --> 01:38:00,134
So the last thing I would like to say,

1630
01:38:00,468 --> 01:38:02,468
and in support of the position that you're hearing from staff,

1631
01:38:04,869 --> 01:38:06,869
and that is don't fix it if it ain't broken,

1632
01:38:08,268 --> 01:38:10,268
is that if the city were very serious about

1633
01:38:13,690 --> 01:38:15,690
wanting to ensure that we're maximizing revenue,

1634
01:38:16,668 --> 01:38:18,668
the proposal should be to staff the front line.

1635
01:38:23,401 --> 01:38:25,401
Not not add expensive managers.

1636
01:38:28,301 --> 01:38:30,301
So that's that's my recommendation.

1637
01:38:30,968 --> 01:38:33,702
Let's staff our front line.
Let's keep our capacity to delivering essential services

1638
01:38:36,134 --> 01:38:38,668
like automated speed enforcement
and the future red light camera programs.

1639
01:38:40,340 --> 01:38:42,934
And let's,
let's get back to business.

1640
01:38:43,101 --> 01:38:45,101
And so I just want to thank you.

1641
01:38:53,301 --> 01:38:55,835
Lakisha montalvo.
And I'm ceding my time to Chanel's mayor.

1642
01:39:05,169 --> 01:39:07,169
I do want to take one minute, and I just want to say

1643
01:39:07,801 --> 01:39:10,235
thanks for the withdrawal.
Can you please put Michael back?

1644
01:39:10,901 --> 01:39:12,901
And Dottie and Keith. Sorry.

1645
01:39:13,101 --> 01:39:15,702
To the member of the public.
If you're stealing time, you're not allowed to

1646
01:39:16,734 --> 01:39:19,101
use your time anymore.
Sorry.

1647
01:39:23,340 --> 01:39:25,568
Thank you. My name is Chanel Smith.
I've been employed with the city for over 37 years.

1648
01:39:28,668 --> 01:39:30,668
I wanted to thank you all for taking a moment,

1649
01:39:31,768 --> 01:39:33,768
a pause in this decision, and listen to what we have to say.

1650
01:39:36,301 --> 01:39:38,301
What we're telling you is that we don't need reorg.

1651
01:39:39,834 --> 01:39:41,834
We need re staffing

1652
01:39:43,368 --> 01:39:45,368
for years. For years we've been understaffed.

1653
01:39:45,935 --> 01:39:47,935
And the parking mobility division, they used to have 14

1654
01:39:49,834 --> 01:39:51,968
people there.
Now they have two.

1655
01:39:52,767 --> 01:39:55,601
We don't need new org.
We need re staffing.

1656
01:39:56,667 --> 01:39:59,268
We don't need reorg.
We need this restocking

1657
01:40:01,340 --> 01:40:03,868
and meter collections.
They used to have ten people.

1658
01:40:05,101 --> 01:40:07,101
Now they have to they don't need reorg.

1659
01:40:08,301 --> 01:40:10,801
They need re staffing.
And this is how this happened.

1660
01:40:11,667 --> 01:40:14,690
And parking enforcement.
Our stats went down from 50 parking enforcement officer

1661
01:40:16,601 --> 01:40:19,169
to about 20.
So if I'm not out there patrolling the streets again

1662
01:40:22,340 --> 01:40:24,340
those citizens who won't pay won't pay.

1663
01:40:25,135 --> 01:40:27,135
So there's no need for a meter collector to come by

1664
01:40:27,835 --> 01:40:29,835
because there's no one paying the meters.

1665
01:40:30,301 --> 01:40:32,301
If I'm not out there issuing citations,

1666
01:40:33,301 --> 01:40:36,680
there's no one to go to the P Maxx
to pay a parking citation ticket.

1667
01:40:37,201 --> 01:40:39,201
So the system is sabotaged from the bottom from

1668
01:40:40,834 --> 01:40:43,134
when we're out there.
And like I said before,

1669
01:40:44,690 --> 01:40:46,690
this is the city from Embarcadero to Grand Avenue.

1670
01:40:47,834 --> 01:40:50,768
There's about ten sections
where ten different officers should be out there.

1671
01:40:52,268 --> 01:40:54,268
Since the pandemic, it's been like two.

1672
01:40:55,101 --> 01:40:57,101
So that's where our breakdown is.

1673
01:40:57,601 --> 01:40:59,801
And parking control.
We don't need reorg.

1674
01:41:00,368 --> 01:41:02,368
We need re staffing and the DLT.

1675
01:41:03,435 --> 01:41:05,435
We don't need any reorg.

1676
01:41:05,535 --> 01:41:08,102
We need restarting.
And if any of you have taken a moment to look at this,

1677
01:41:10,368 --> 01:41:12,901
where is OPD?
Where is OPD saying that.

1678
01:41:13,502 --> 01:41:15,502
Oh no, we're going to welcome this group.

1679
01:41:15,568 --> 01:41:18,269
We're gonna encourage this group.
We're going to do more with this group than they're doing.

1680
01:41:19,668 --> 01:41:21,668
And Dot, we have not seen that.

1681
01:41:22,690 --> 01:41:24,690
We have not seen them say, come, welcome aboard.

1682
01:41:24,702 --> 01:41:26,702
What we have seen as deal, the police department

1683
01:41:27,902 --> 01:41:29,902
lay off officers and send them over to DLT.

1684
01:41:31,602 --> 01:41:33,602
This is the strongest unit we have going in the city.

1685
01:41:34,602 --> 01:41:36,602
D.O.T. can bring money to the revenue.

1686
01:41:37,235 --> 01:41:39,235
We're asking you to not reorg us, restore us, restore

1687
01:41:41,635 --> 01:41:43,635
our growth, and let us continue to produce for the city.

1688
01:41:45,134 --> 01:41:47,635
Let us continue to produce
for the residents of Oakland because they see us there

1689
01:41:49,568 --> 01:41:51,568
watching what you do in this process.

1690
01:41:51,734 --> 01:41:54,301
We don't need reorg.
We just need to be restored.

1691
01:41:56,503 --> 01:41:58,503
And we need someone like Michael Ford, who's been leading and guiding our group

1692
01:42:00,690 --> 01:42:02,690
not only for the expertise that he brings to our group,

1693
01:42:03,401 --> 01:42:05,401
but the boots on the ground that he brings to our group.

1694
01:42:06,168 --> 01:42:09,200
Like you said, he's been doing the job
and he's been doing the job and being you.

1695
01:42:10,667 --> 01:42:13,134
He's hanging signs.
He's not only been the boss, he's been a coworker.

1696
01:42:15,768 --> 01:42:17,768
He's encouraging us to do more and to do better.

1697
01:42:18,502 --> 01:42:20,502
And we're thriving under this leadership.

1698
01:42:21,269 --> 01:42:23,269
It's easy to have someone give you directions, but it's great.

1699
01:42:33,901 --> 01:42:36,201
All right.
Kevin Daley,

1700
01:42:37,200 --> 01:42:39,200
I'm also thanks to the city administrator for pulling

1701
01:42:41,690 --> 01:42:43,690
the parking administrator from today's agenda.

1702
01:42:45,301 --> 01:42:47,301
I'm looking forward to having the item permanently removed.

1703
01:42:50,934 --> 01:42:53,868
I appreciate
Council Member Ungar

1704
01:42:54,835 --> 01:42:56,835
and Brown for sponsoring the informational report

1705
01:42:57,968 --> 01:43:00,301
from the city administrator.
It's come to

1706
01:43:01,702 --> 01:43:03,702
come to public works and transportation

1707
01:43:05,200 --> 01:43:07,200
over and over again without really getting

1708
01:43:08,236 --> 01:43:10,236
a sufficient explanation for why we need to do the reorg

1709
01:43:13,401 --> 01:43:15,401
before we establish new positions.

1710
01:43:15,702 --> 01:43:17,702
Let's decide whether the council is supportive of reorg.

1711
01:43:19,502 --> 01:43:21,502
The council does have the right to specify

1712
01:43:23,468 --> 01:43:25,468
bureaus and divisions within a department.

1713
01:43:26,502 --> 01:43:28,502
This has been done before.

1714
01:43:29,934 --> 01:43:32,768
Many years ago,
the council decided to trust the city administrator to follow

1715
01:43:35,335 --> 01:43:37,335
good faith reorganization and allow the city administrator

1716
01:43:39,401 --> 01:43:41,401
to organize departments without council requirements.

1717
01:43:45,635 --> 01:43:47,635
But the council can come back and require

1718
01:43:48,200 --> 01:43:50,200
bureaus and divisions again if need be.

1719
01:43:51,201 --> 01:43:54,168
I'm also looking forward.
Yeah, it's Michael, Ford said.

1720
01:43:55,200 --> 01:43:57,200
Let's get the parking mobility team back to issuing tickets,

1721
01:44:02,168 --> 01:44:04,168
bringing up the new speed camera program,

1722
01:44:04,535 --> 01:44:06,535
bringing back red light cameras, and one of my favorite new

1723
01:44:09,468 --> 01:44:11,468
things, having the AC transit bus

1724
01:44:12,535 --> 01:44:14,535
cameras automatically ticket

1725
01:44:15,668 --> 01:44:17,668
people parked in bike lanes.

1726
01:44:18,968 --> 01:44:20,968
That's a potential revenue source.

1727
01:44:21,902 --> 01:44:23,902
AC transit is probably going to be willing to go along with

1728
01:44:25,502 --> 01:44:27,502
this being it is now legal under state law.

1729
01:44:28,535 --> 01:44:30,535
Sacramento is already doing it.

1730
01:44:30,701 --> 01:44:33,101
Thanks.
Let's get rid of this position.

1731
01:44:33,901 --> 01:44:35,901
Thank you.

1732
01:44:40,868 --> 01:44:42,868
Nico's Cross Local 21 member

1733
01:44:43,502 --> 01:44:45,935
work in the Department of Transportation
in the Parking and Mobility Assistance Center.

1734
01:44:48,100 --> 01:44:50,635
So I just again
want to speak to the fact that

1735
01:44:53,135 --> 01:44:56,350
the problems that we're facing is because we're
severely understaffed, like we have four people right now.

1736
01:44:58,835 --> 01:45:00,835
And the ability to I'm just impressed

1737
01:45:01,869 --> 01:45:03,869
with what we've been able to do with our current staff level.

1738
01:45:05,734 --> 01:45:07,801
If we had more people,
we wouldn't have the constraints

1739
01:45:08,134 --> 01:45:10,401
and the criticisms
that have been leveled against this wouldn't be,

1740
01:45:12,201 --> 01:45:14,902
we need more people.
And I find it very ironic that the criticisms

1741
01:45:17,802 --> 01:45:19,802
that have been leveled against us

1742
01:45:21,200 --> 01:45:23,869
when we were part of the Revenue department,
the same criticisms were leveled against us.

1743
01:45:24,668 --> 01:45:26,668
These are the complaints that have always been

1744
01:45:26,969 --> 01:45:28,969
historically discussed about my group,

1745
01:45:29,202 --> 01:45:31,202
and it really frustrates me that now all of a sudden

1746
01:45:34,350 --> 01:45:36,350
finance is saying, oh, we have the solution.

1747
01:45:37,135 --> 01:45:39,135
We can solve everything. But the problems in my staffing level started

1748
01:45:39,702 --> 01:45:41,702
when we were part of the Revenue Bureau.

1749
01:45:41,868 --> 01:45:44,268
The ad deletes
the number of positions that are on my team, shrank,

1750
01:45:47,301 --> 01:45:50,168
began when we were part of the revenue.
And so I don't understand how all the side now

1751
01:45:52,100 --> 01:45:54,201
that can be the solution.
There's they have the solution to fix our problems.

1752
01:45:56,340 --> 01:45:58,340
What we really need is staffing.

1753
01:45:58,468 --> 01:46:00,468
That's the fundamental thing we need to staffing.

1754
01:46:01,869 --> 01:46:03,869
And under Michael Ford's leadership,

1755
01:46:04,690 --> 01:46:06,690
what we have been able to accomplish again.

1756
01:46:09,701 --> 01:46:12,134
With our staffing, I am very
impressed with what my team has done

1757
01:46:12,668 --> 01:46:14,668
and what I and I don't think that this reorg is what we need.

1758
01:46:17,669 --> 01:46:19,669
It's it's equivalent to asking for a heart surgery to to remove splinters.

1759
01:46:21,335 --> 01:46:23,934
It's not what we need.
We need staffing.

1760
01:46:24,969 --> 01:46:26,969
And again, under Michael Ford's leadership,

1761
01:46:27,268 --> 01:46:29,268
we have done great things.

1762
01:46:29,869 --> 01:46:31,869
And I and I believe we will continue to do great things

1763
01:46:32,200 --> 01:46:34,200
and we will continue to innovate and continue

1764
01:46:35,201 --> 01:46:37,201
to push things forward in a positive manner.

1765
01:46:38,268 --> 01:46:40,268
I don't think that this regard is what we need.

1766
01:46:40,868 --> 01:46:42,868
What we need is more people.

1767
01:46:44,236 --> 01:46:46,502
Thank you. Thank you for your comments. Share.
That concludes our speakers on this item.

1768
01:46:49,968 --> 01:46:52,335
All right.
I will entertain a motion to forward this

1769
01:46:53,535 --> 01:46:55,535
to the next council meeting on consent.

1770
01:46:57,335 --> 01:46:59,335
April 14th. So moved. Second.

1771
01:47:03,369 --> 01:47:05,635
Thank you. We have a motion made by council members
Ungar and Council member Brown to.

1772
01:47:08,268 --> 01:47:10,268
Sorry. Give me one moment.

1773
01:47:11,269 --> 01:47:13,269
Sorry to approve the recommendations of staff, as amended to forward

1774
01:47:14,135 --> 01:47:16,135
this to the April 14th special City Council agenda,

1775
01:47:19,568 --> 01:47:21,568
with the following amendments.

1776
01:47:22,435 --> 01:47:24,435
Sorry for item three, withdrawing part one, in part

1777
01:47:25,335 --> 01:47:27,335
for updating the title of the ordinance to strike part A

1778
01:47:28,535 --> 01:47:30,835
that says at the full time
classification of Parking Administrator

1779
01:47:31,968 --> 01:47:34,435
and in the body of the ordinance
to remove section two, the following classifications

1780
01:47:36,602 --> 01:47:38,602
in added in Ordinance number 1 to 1 eight

1781
01:47:40,502 --> 01:47:42,502
seven cms in the unit K to seven.

1782
01:47:44,501 --> 01:47:47,401
Sorry 275026.
Pay grade table to read as follows.

1783
01:47:48,567 --> 01:47:51,435
Classifications.
Title, class number, step,
salary, parking, administration details

1784
01:47:53,535 --> 01:47:56,535
and updating the related attachment eight
to remove the parking administrator on page 118.

1785
01:47:58,767 --> 01:48:00,568
On the roll.
Councilmember Brown I, Ungar

1786
01:48:03,101 --> 01:48:05,101
I, Wang I and chair Ramachandran I thank you.

1787
01:48:07,368 --> 01:48:09,368
Item number three passes with four eyes to forward

1788
01:48:12,134 --> 01:48:14,134
this item, as amended to the April

1789
01:48:15,935 --> 01:48:17,935
sorry, April 14th Special City Council Agenda at 3:30 p.m.

1790
01:48:19,968 --> 01:48:21,968
on consent

1791
01:48:22,134 --> 01:48:24,134
reading in item number six. Now.

1792
01:48:28,969 --> 01:48:30,969
Receive an informational report on the Oakland

1793
01:48:31,168 --> 01:48:33,168
Police and Fire Retirement System investment

1794
01:48:33,602 --> 01:48:35,602
portfolio as of December 31st, 2025, and actual

1795
01:48:38,602 --> 01:48:40,602
valuation report as of July 1st, 2025.

1796
01:48:41,268 --> 01:48:43,268
And we have no speakers that signed up to speak.

1797
01:48:44,634 --> 01:48:47,401
Good morning,
committee chair and members of the committee.

1798
01:48:48,301 --> 01:48:50,301
My name is Taylor Jenkins.

1799
01:48:50,636 --> 01:48:52,636
I am the investment and operations manager for the City of Oakland

1800
01:48:53,502 --> 01:48:55,502
and the Police and Fire Retirement system,

1801
01:48:56,468 --> 01:48:58,568
known as papers.
We'll keep our presentations short.

1802
01:49:00,102 --> 01:49:02,102
Just the purpose of this report is to provide you an update

1803
01:49:02,468 --> 01:49:04,468
on papers, investments as well as actuary.

1804
01:49:07,102 --> 01:49:09,102
You guys should all have the package that was passed out earlier.

1805
01:49:10,200 --> 01:49:12,200
To assist me in presenting this information.

1806
01:49:12,468 --> 01:49:14,468
I have the papers, investment consultant David Sands,

1807
01:49:15,350 --> 01:49:17,350
with some Makita investments, as well as a paper's actuary,

1808
01:49:18,734 --> 01:49:20,734
Graham Schmidt of Kiron.

1809
01:49:22,768 --> 01:49:24,768
Just a reminder, papers is a closed system.

1810
01:49:25,635 --> 01:49:28,568
At this, at that after after.
In 1976, everyone was transferred to CalPERS.

1811
01:49:31,802 --> 01:49:34,535
Papers currently has a membership about
577 individuals as of December 31st.

1812
01:49:37,935 --> 01:49:39,935
And we have an investment portfolio of about 500 million,

1813
01:49:42,201 --> 01:49:45,201
based on the most recent valuation report,
the plan was fully funded and,

1814
01:49:47,468 --> 01:49:49,468
just a quick note that the funds are the 500

1815
01:49:50,668 --> 01:49:52,668
million is specifically dedicated towards papers and

1816
01:49:53,935 --> 01:49:55,935
is funded by a dedicated funding source to the PTO fund.

1817
01:49:58,535 --> 01:50:00,535
With that said, I will, pass it over to David Sands, which,

1818
01:50:02,969 --> 01:50:04,969
to discuss a little bit more on the investment.

1819
01:50:05,101 --> 01:50:07,101
Thank you.

1820
01:50:09,935 --> 01:50:11,935
As usual, I will be short and to the point.

1821
01:50:12,202 --> 01:50:14,202
You've had a long meeting today, and at least you'll, hit a

1822
01:50:15,702 --> 01:50:17,702
another good point here, which is the portfolio continues

1823
01:50:20,202 --> 01:50:22,202
to perform. Well, as of December 31st, it had over $500 million in assets.

1824
01:50:23,935 --> 01:50:25,935
As through the end of February, it was up to 512 million.

1825
01:50:28,102 --> 01:50:30,102
The assumed rate of return on this portfolio is 5%

1826
01:50:30,902 --> 01:50:32,902
for a fiscal year period to the end of February.

1827
01:50:33,340 --> 01:50:35,802
That fiscal year return was 10%.
So we've more than doubled the portfolio's return expectation.

1828
01:50:39,535 --> 01:50:42,101
We've also de-risked this portfolio.
About 60% of the assets are in fixed income,

1829
01:50:44,235 --> 01:50:46,235
and everything continues to perform,

1830
01:50:46,368 --> 01:50:48,368
as expected for the most part. There are any questions?

1831
01:50:48,802 --> 01:50:50,802
I'll turn it over to Graham Schmidt, the actuary.

1832
01:50:54,901 --> 01:50:57,301
Thanks.
Thank you. Banking on David's good news

1833
01:50:57,635 --> 01:50:59,635
from an actual perspective, things are, really good.

1834
01:51:01,902 --> 01:51:03,902
Plan, achieve full funding, year ahead of schedule.

1835
01:51:05,301 --> 01:51:07,301
So it's supposed to be funded by June 30th of this year.

1836
01:51:09,469 --> 01:51:11,469
If you looked at the market value of assets as of last year, June 30th, 2025,

1837
01:51:12,835 --> 01:51:14,835
the plan had already achieved that full funding target.

1838
01:51:15,768 --> 01:51:17,768
No contributions are expected to be required

1839
01:51:18,335 --> 01:51:20,335
for the fiscal year that begins July 1st.

1840
01:51:20,502 --> 01:51:22,502
So good news report.

1841
01:51:22,635 --> 01:51:24,635
Happy to answer any questions. Thank you. Colleagues.

1842
01:51:25,368 --> 01:51:28,680
Any questions?
Any public speakers?

1843
01:51:29,567 --> 01:51:30,968
Okay.
We can,

1844
01:51:32,134 --> 01:51:34,134
make a motion to receive and file.

1845
01:51:37,168 --> 01:51:39,801
So moved.
Second.

1846
01:51:42,300 --> 01:51:44,668
Thank you. We have a motion made by council members. Brown, seconded by Council member Ungar
to receive and file this informational report

1847
01:51:46,201 --> 01:51:48,201
in Committee on rule. Council members.

1848
01:51:48,335 --> 01:51:50,335
Brown I, Ungar I1I and chair Ramachandran. Hi.

1849
01:51:55,369 --> 01:51:57,602
Thank you. Item number six passes with four eyes to receive
and file this information and report in committee.

1850
01:51:59,168 --> 01:52:01,168
Now moving on to open forum calling in the names

1851
01:52:02,468 --> 01:52:04,468
that signed up to speak, David Boatwright and Kevin Dally.

1852
01:52:13,235 --> 01:52:14,968
A couple
of newspaper articles from

1853
01:52:17,734 --> 01:52:19,734
this one from May 8th, 2019

1854
01:52:21,401 --> 01:52:23,401
San Francisco Chronicle film a tier.

1855
01:52:25,169 --> 01:52:27,169
Though cranes are rising across the skyline and Oakland's

1856
01:52:28,602 --> 01:52:30,602
revenues are growing at a steady rate

1857
01:52:31,401 --> 01:52:33,401
due to the strong real estate market, the city's expenses

1858
01:52:35,340 --> 01:52:37,340
continue to rise faster than revenues.

1859
01:52:38,235 --> 01:52:40,235
Everybody was warned in 2019

1860
01:52:42,667 --> 01:52:44,667
and August of 2020.

1861
01:52:46,668 --> 01:52:48,668
Another article, the Oakland City Council,

1862
01:52:49,835 --> 01:52:51,835
a unanimous unanimously agreed July 28th to form a task force

1863
01:52:55,350 --> 01:52:57,350
that will work on a plan to reconstruct public safety

1864
01:53:00,735 --> 01:53:02,735
in Oakland with the goal of reducing the police department budget

1865
01:53:03,335 --> 01:53:05,335
by 50% over the next two years.

1866
01:53:07,834 --> 01:53:09,834
Mission accomplished.

1867
01:53:12,340 --> 01:53:14,134
Thank you for your comments, Mr.
Boatwright.

1868
01:53:14,468 --> 01:53:17,300
Last call for Mr.
Dali.

1869
01:53:17,702 --> 01:53:20,168
Chair. All names have been called.
All right.

1870
01:53:20,168 --> 01:53:22,168
Great.

1871
01:53:23,502 --> 01:53:25,502
Oh, we don't have a, This meeting is adjourned.

1872
01:53:25,868 --> 01:53:27,868
Thank you. Everyone.